Fiscal Assistant

DUTIES AND RESPONSIBILITIES:

Accountant responsibilities include ID residential consumer accounts, Board of Directors, Phone coverage, Office Supplies, Cash Receipts, Raiser’s Edge deposits, assisting Philanthropy Officer and operational and clerical functions within the Agency and adherence to the policies and procedures of these operations.

CRITICAL ELEMENTS:

1) ID Residential Consumer Accounts: Manage the ID consumer accounts – ensuring proper documentation is received for all checks written in accordance with agency policy. Reconcile and replenish house accounts. Pay invoices and expense requests. Deposit funds as received weekly. Monitor cash balances according to Social Security requirements. Pay monthly room and board charges. File and maintain all documents. Prepare monthly report of checking account balances for the representative payee accounts for review by ID Client Advocate. Open checking accounts for new consumers. Set up direct deposit. Meet quarterly, annually and as needed with each individual and the Client Advocate to discuss financial status. Compile tax information for individuals tax returns with tax service.

2) Bank/Credit Card Purchases: Reconcile and enter incoming receipts into the accounting system with bank or credit card statements. Classify receipts to proper general ledger account numbers. Prepare monthly report for Accountant to reconcile bank accounts to general ledger. 

3) Cash Receipts: Weekly deposit cash received and enter the information in Financial Edge.

4) Raiser’s Edge deposits: Pull deposits over from Raiser’s Edge into Financial Edge. Ensure that all transactions are coded properly.

5) Board of Directors: Support the board of directors by sending meeting notices and confirming attendance. Prepare agendas. Duplicate materials needed for meetings. Taking and composing board minutes. Maintain board member listings. Prepare meeting room. Coordinate lunch arrangements.

6) Supplies: Maintain, order, fulfill and distribute agency office supplies. Assist staff with purchasing when requested. Periodically review pricing to ensure we are purchasing at best available price.

7) Telephone Coverage: Back up for the lobby receptionist as needed.

8) Clerical assistance: Provide clerical assistance to the Philanthropy Officer as needed. This includes maintaining spreadsheets and correspondence with donors.

ADDITIONAL ELEMENTS:

9) Other duties as assigned by the Assistant Director of Finance, Director of Finance, or the Executive Director.

10) Follow and support Agency philosophy and procedures.

11) Billing: Develop an understanding of all billing systems.

Associate with 2 years of experience or bachelor’s degree in accounting (preferred)

Minimum age 21 years; current driver’s license, insurable driving record, and reliable transportation, Pennsylvania State Police background check, Credit history check, E.O.E.