Fiscal Assistant - Hybrid Nashville, TN

Position Summary

The Fiscal Assistant provides fiscal and administrative support for grant -funded programs. This role supports budget tracking, expenditure monitoring, reconciliations, and documentation to help ensure spending is accurate, allowable, and compliant with grant terms and applicable federal/state requirements. This position is ideal for someone who enjoys working with financial data and has strong attention to detail.

Key Responsibilities

• Track and maintain fiscal records for grant -funded activities, including expenditures, invoices, and supporting documentation.
  
• Assist with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policy
  
• Prepare and update spreadsheets, reconciliations, and routine financial reports, review for accuracy and completeness
  
• Monitor invoices and payments to ensure compliance with federal and agency guidelines
  
• Support budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership
  
• Communicate with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies
  
• Use Microsoft Excel to organize data, perform basic analysis, and generate routine summaries/reports
  
• Perform related administrative and fiscal support tasks as assigned
  

Knowledge, Skills, and Abilities

• Proficiency with Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint) for creating, editing, and managing documents, communications, and basic data trackers
  
• Ability to use spreadsheets to enter data, maintain trackers, and perform basic calculations with accuracy
  
• Ability to review information for accuracy, completeness, and consistency; identify discrepancies and follow up as needed
  
• Ability to work with financial data, including budgets, expenditures, and reconciliations
  
• Ability to follow established procedures, manage multiple tasks, and meet deadlines
  
• Ability to work independently and collaboratively as part of a team
  
• Strong organizational skills and attention to detail, including maintaining clear documentation and records
  
• Ability to learn and use agency systems and processes as required
  

Minimum Qualifications

• A degree in accounting, finance, business, or a related field OR
  
• Two years or more of experience in fiscal, accounting, and administrative support
  

Preferred Qualifications

• Familiarity with financial reporting, reconciliations, invoice review, and grant monitoring processes
  
• Strong proficiency in Microsoft Excel for maintaining fiscal trackers, reconciliations, and routine reporting (intermediate functions preferred)
  
• Experience working with federal grants or grant -funded programs
  

Work Environment:

This is a hybrid position with in -person attendance in Nashville central office required on first day for laptop deployment and orientation. Travel to central office is non -reimbursable. In -person attendance required quarterly for division meetings in Nashville. Position is renewable annually on 6/30, pending funding availability. Typical working hours are Monday - Friday, 8AM to 4:30PM CST. Position is 37.5 hours per week, reflective of state work week.