Fleet Administration Manager

To be a team member at ADB Companies, or as we call it, part of the A-Team, you must be ALL IN to support the company’s mission, vision, and values.

OUR MISSION: We are a customer-centric partner providing innovative solutions. The safety, well-being, and career growth of our team members are the benchmarks of our success.

POSITION TITLE: Manager, Fleet Administration

CLASSIFICATION: Exempt

POSITION OVERVIEW:
ADB is a Nationwide full turnkey provider of technology infrastructure solutions including Wireline, Wireless, Technology, and Engineering. Our customer centric approach has ensured long term relationships with commercial clients, service providers, local, state, and federal government organizations. We recognize our team members as our greatest asset ensuring that their safety, well-being, and career growth are always our number one priority. Our ALL IN culture includes a focus on Safety, Wellness, Learning, Diversity and Inclusion, and giving back to our Communities.

ADB is seeking a Manager, Fleet Administration to oversee and drive the success of fleet-related business objectives including safety, compliance, operational readiness, cost control, and customer support. This role manages fleet administration strategies that enable effective field operations, ensure regulatory compliance, and maintain a reliable, safe, and cost-effective vehicle and equipment fleet. The ideal candidate has proven success managing fleet administration functions, strong people and process management skills, and an ALL IN attitude to achieve results.

ROLES AND RESPONSIBILITIES:

• Mid-level Manager responsible for people management, performance, compliance, and quality within the Fleet Administration function


• Leads and manages Fleet Administration team members including time, attendance, performance, training, production, and quality


• Provides expert functional leadership in fleet administration, vehicle lifecycle management, compliance, and reporting


• Oversees fleet processes including vehicle ordering, upfitting, transfers, disposals, titling, registration, insurance documentation, and asset tracking


• Ensures fleet compliance with DOT, FMCSA, state-specific regulations, company policies, and insurance requirements


• Creates and drives fleet-related KPIs to contribute to overall department and company scorecard success (cost, utilization, downtime, compliance, safety)


• Manages vendor relationships related to fleet leasing, maintenance, fuel programs, telematics, upfitting, and disposal


• Partners cross-functionally with Operations, Safety, Finance, HR, and Compliance to support field readiness and business execution


• Manages fleet financials including budgeting, expense tracking, cost analysis, and cost-reduction initiatives


• Reviews and analyzes fleet data to support operational decisions and continuous improvement


• Leads special projects related to fleet optimization, system implementations, policy updates, and process improvements from start to finish


• Develops and enforces fleet policies, procedures, and standards to ensure consistency, compliance, and operational efficiency


• Demonstrates basic presentation skills; prepares and presents fleet-related data and insights to senior leadership as requested


• Maintains a strong customer-centric mindset, ensuring fleet services support field teams and customer commitments


• Upholds ADB’s safety culture, leads by example, and actively drives the philosophy of ZERO across all fleet operations


• Engages in ADB culture pillars and encourages participation across Community, Wellness, Development, and Inclusion initiatives


• Performs other position duties when requested

SUCCESS FACTORS:

• Ability to travel Nationwide as needed


• A strong belief in ZERO- Being Safe 100% of the time is the expectation


• Alignment with company mission, vision, and values


• Strong work ethic with an ALL IN attitude


• A high level of customer centricity supporting field and operational teams


• Strong team leader with the ability to build trust and cross-functional relationships


• Ability to perform in a fast-paced, operationally driven environment


• A high level of time management, accountability, and prioritization skills


• Self-motivated, goal- oriented, and driven to achieve department goals


• Strong organizational, problem-solving and solution-oriented mindset


• Ability to influence desired outcomes through effective relationships


• Strong verbal and written communication skills


• Proficient with Microsoft Office (Power Point, Word, Excel, etc.)

WORK ENVIRONMENT:

• This position operates out of a temperature-controlled office environment


• This role routinely uses standard office equipment such as laptop computers, copy/fax, and smartphones

EXPERIENCE AND EDUCATION:

• 5+ years of fleet administration, transportation, or asset management experience required


• 2+ years of proven success leading people and managing processes within a department


• Experience supporting DOT-regulated or field-based operations required


• Bachelor’s degree in business or related field strongly preferred


• High School Diploma or equivalent required


• Valid Drivers License required

The starting pay for this position is $80,000.00 and may vary based on the candidate's skills, experience, and qualifications.

ADB Companies, LLC is an equal opportunity employer. All candidates agree to complete a selection
assessment and pre-employment drug screen.