Fleet Administrator

The Fleet Administrator assists in the administration and coordination of the company’s fleet of vehicles.

Key Responsibilities

• Coordinate the day-to-day operations of the company’s fleet, including vehicle allocation, maintenance, and repairs.


• Develop and maintain a comprehensive schedule for routine maintenance and inspections of all fleet vehicles to ensure they remain in optimal condition.


• Maintain accurate records of vehicle maintenance, repairs, inspections, registrations, and other pertinent information.


• Liaise with external vendors, such as repair shops and parts suppliers, to ensure timely and cost-effective maintenance and repairs.


• Stay up to date on federal, state, and local regulations pertaining to fleet operations and ensure compliance with all relevant laws and regulations.


• Monitor fuel usage and implement strategies to optimize fuel efficiency and reduce costs.


• In collaboration with the safety team, coordinate driver training programs to ensure safe and responsible operation of fleet vehicles.


• Assist in developing and managing the fleet budget, including forecasting expenses and identifying cost-saving opportunities.


• Generate regular reports on fleet performance, maintenance costs, fuel consumption, and other key metrics for management review.

Skills, Knowledge and Expertise

• Proven experience in fleet management or a related field.


• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.


• Excellent communication and interpersonal skills, with the ability to interact effectively with drivers, technicians, vendors, and management.


• Proficiency in computer software applications, including Fleetio & Samsara, Microsoft Excel, and other office productivity tools.


• Knowledge of regulatory requirements governing fleet operations.


• In-depth knowledge of DOT compliance preferred.


• Detail-orientated with a focus on accuracy and efficiency.


• Ability to work independently with minimal supervision.

Requirements:

• High School Diploma or equivalent required; some college preferred


• A minimum of 3-5 years of administrative experience; fleet experience highly desired


• Dependable, self-starter with ability to work independently and as part of a team