Fleet & Strategic Sourcing Manager

Fleet & Strategic Sourcing Manager
Location Preference: Washington, D.C. | Atlanta | St. Louis
Katsam Property Services

Position Overview
Katsam is seeking a Fleet & Strategic Sourcing Manager to lead enterprise-wide fleet operations across multiple operating regions. This role is responsible for building and scaling a centralized fleet function that maximizes asset uptime, ensures regulatory compliance, controls total cost of ownership, and supports multi-site expansion.

• Oversee fleet maintenance operations across all company locations
• Drive initiatives to improve uptime, reduce unplanned downtime, and standardize maintenance practices
• Ensure preventative maintenance compliance based on OEM standards, engine hours, mileage, and regulatory requirements
• Maintain audit-ready maintenance records across all jurisdictions
• Standardize fleet processes and service-level expectations across locations
• Oversee fleet registration, titling, tax compliance, emissions, IRP, and IFTA reporting in all states of operation

• Lead vehicle sourcing strategy, upfit coordination, and capital planning
• Negotiate pricing, warranty terms, service level agreements, and performance metrics with OEMs and vendors
• Manage total cost of ownership analysis and lifecycle planning
• Approve vendor estimates and invoices to ensure cost accuracy and accountability
• Drive competitive sourcing initiatives and vendor rationalization strategies

• Develop and manage fleet operating and capital budgets
• Lead forecasting and variance analysis tied to fleet expenditures
• Oversee warranty tracking and reimbursement efforts
• Maximize OEM and supplier recovery opportunities
• Implement controls to reduce repeat failures and avoidable repair costs
• Monitor fuel management programs and fraud prevention efforts

• Oversee implementation and utilization of Samsara and Fleetio platforms to improve asset visibility and performance
• Establish KPI dashboards including:
  • Downtime percentage
  • PM compliance rate
  • Cost per unit
  • Repair cycle time
  • Utilization metrics
• Integrate telematics and diagnostics into predictive maintenance strategies
• Prepare executive-level fleet performance reporting and recommendations

• Ensure full compliance with DOT, OSHA, IRP, IFTA, and state regulatory requirements
• Develop and document fleet SOPs and standardized maintenance procedures
• Partner with Safety to analyze accident trends and implement corrective actions
• Lead audit preparation and regulatory reporting

• Align fleet strategy with company growth plans and operational expansion
• Serve as internal fleet subject matter expert to Operations and Finance
• Build scalable processes that support future geographic growth
• Provide high-level internal customer service to field leadership

• Associate or bachelor’s degree in business, Supply Chain, Automotive Technology, Transportation, or related field (Trade/Technical certification acceptable with experience)
• CAFM certification strongly preferred
• 8+ years of progressive fleet leadership experience
• Demonstrated experience supporting multi-site field operations
• Strong OEM procurement and vendor negotiation background
• Proven experience managing fleet budgets and capital planning
• Working knowledge of IRP and IFTA compliance
• Experience with Samsara, Fleetio, or comparable fleet management systems
• Advanced Excel and financial analysis capabilities
• Strong leadership presence with high accountability and operational rigor