Fleet & Transportation Administrator

The Fleet & Transportation Administrator is responsible for managing key administrative functions that support transportation, fleet compliance, and logistics operations. This role ensures accurate freight payment processing, oversees fleet registration for leased tractors, manages forklift fleet compliance, and coordinates export documentation. Additionally, the position handles customer deduction approvals and supports overall operational efficiency within the supply chain.

Duties and Responsibilities:

• 3PL Leadership and Performance Management
• Review and approve freight invoices for accuracy and compliance with contracts.
• Collaborate with carriers and finance teams to resolve discrepancies.
• Analyze and validate customer deductions related to freight and logistics.
• Work with customer service and finance to ensure timely resolution.
• Maintain registration and compliance records for leased tractors.
• Ensure adherence to DOT and state regulations.
• Prepare and verify export documents for international shipments.
• Ensure compliance with customs and trade regulations.
• Track and manage forklift fleet maintenance schedules.
• Coordinate safety inspections and compliance documentation.
• Perform all other duties as assigned.

Minimum Job Requirements:

Education/Certifications and Experience:

• Associate’s or Bachelor’s degree in Supply Chain, Logistics, or related field (preferred).
• 2–4 years of experience in transportation administration or fleet management.

Knowledge, Skills, and Abilities:

• Strong working knowledge of transportation, logistics, and fleet management operations, including freight payment processes, carrier contracts, and compliance requirements.
• Familiarity with DOT regulations, fleet registration requirements, and safety/compliance standards for transportation and material handling equipment.
• Experience with export documentation and international shipping requirements, including customs and trade compliance.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, OneNote) and enterprise systems such as SAP or similar ERP platforms.
• High level of accuracy and attention to detail when reviewing invoices, documentation, and compliance records.
• Strong analytical and problem-solving skills with the ability to investigate discrepancies and implement timely resolutions.
• Excellent organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.

Supervisory Responsibilities:

• N/A

Working Conditions and Physical Effort:

• This position is primarily office-based, with regular use of a computer and standard office equipment for extended periods.
• Minimal physical effort required; may occasionally lift or move light materials (typically under 25 pounds).

Expectations:

• Will demonstrate, promote, and exemplify the Company’s Core Values.

At C.H. Guenther, we value transparency in compensation. By providing the salary range for this role, we aim to promote fairness and help candidates make informed choices about their career. The salary range for this role is:

$22.28 - $36.43

Actual compensation may vary based on job-related knowledge, skills, and experience, as well as geographic location.

C.H. Guenther & Son will never offer or pay a wage or salary that is not compliant with applicable local, state, or federal pay laws, including minimum salary thresholds.

We also offer a variety of benefits, including health and disability insurance, retirement savings options, flexible spending accounts, employee assistance programs, educational assistance, parental leave, paid time off, and company-paid holidays.​

For additional information about our company, go to www.chg.com.

C.H. Guenther & Son and its subsidiaries are E-Verify participating employers.

Click here for more information regarding E-verify.

All offers of employment are contingent upon successful completion of the pre-employment screening process which includes a drug screen and review of criminal background and other records as required.

AA/EEO/Drug-Free Employer