Job
Title:      Fleet
Coordinator

Location:     Nairobi, Kenya

Duration:     3 Months

 PROFILE INTRODUCTION

Our client, the world’s leading logistics provider, is seeking to recruit a Fleet
Coordinator,  

who will be responsible for overseeing the strategic and operational
management of

the organization's vehicle fleet, ensuring efficiency, regulatory
compliance, and cost-

effectiveness. This role also involves managing procurement activities,
maintaining

strong supplier relationships, and driving sustainability initiatives. The
Fleet Coordinator

will be based in Nairobi, Kenya, supporting the newly launched client business.

RESPONSIBILITES

• Develop,
  implement, and review SOPs to enhance distribution processes.
  
• Deliver
  training programs and maintain updated training matrices for team members.
  
• Ensure
  timely closure of non-conformities (NCs) and Customer Relationship Management
  (CRM) issues.
  
• Coordinate
  distribution activities to optimize resource utilization and achieve timely
  deliveries.
  
• Plan
  and manage dispatch operations, including sourcing additional vehicles when
  required.
  
• Monitor
  shipment status, ensuring adherence to safety and quality standards.
  
• Implement
  and oversee use of transport management systems like TMS SOLOPLAN and ONELINK.
  
• Monitor
  telematics and fleet performance metrics to identify opportunities for
  improvement.
  
• Maintain
  clear communication with team members, transporters, and other departments.
  
• Motivate
  and monitor team performance while addressing any conduct issues.
  
• Ensure
  vehicle compliance with local regulations and safety standards.
  
• Allocate
  and monitor vehicle utilization to meet organizational needs.
  
•  Enforce
  safety protocols in line with our client and its service providers and the
  regulatory requirements.
  
•  Promote
  a safe working environment within the dispatch area.
  
• Train
  staff and service providers on SOPs and maintain accurate training records.
  
•  Manage
  documentation and filing systems, ensuring all Proof of Deliveries (PODs) are
  processed accurately.
  
• Manage
  insurance matters, including claims and incident investigations.
  
• Leverage
  technology to improve fleet monitoring and reporting.
  
•  Ensure
  good documentation practices in the department.
  

Requirements

REQUIRED QUALIFICATIONS,
SKILLS AND COMPETENCIES

• Bachelor's
  degree in Logistics, Management, or a related field.
  
• At
  least 3 years' experience in fleet management or a related role.
  
• Proven
  experience in vehicle management.
  
• Ability
  to listen, build relationships with warehouse managers, as well as with
  leadership and functional teams.
  
• Proficiency
  in Office 365, IT tools, and fleet management systems.
  
• Strong
  negotiation, analytical, and problem-solving skills.
  
• Ability
  to communicate effectively with diverse stakeholders.
  
• Ability to work
  under pressure
  
• Deciding and
  initiating action
  
• Experience with
  haulers and distribution companies.
  
• Knowledge of
  sustainable fleet practices and industry trends.
  
• Ability to manage
  vendor contracts and procurement processes
  
• Adhering to
  principles and values
  
• Good verbal and
  written communication plus excellent telephonic skills