Fleet Coordinator

Position Summary

The Fleet Coordinator supports the day-to-day administration and coordination of the company’s vehicle and equipment fleet. This role is responsible for maintaining accurate fleet data, coordinating maintenance and compliance activities, and serving as a key user of Tenna fleet management software. The Fleet Coordinator works closely with operations, safety, vendors, and field teams to ensure fleet readiness, data integrity, and operational efficiency.

Key Responsibilities

·       Coordinate daily fleet activities including vehicle and equipment assignments, transfers, and status tracking.

·       Maintain accurate and up-to-date fleet records for all vehicles and equipment.

·       Serve as a primary point of contact for fleet-related requests from operations personnel.

·       Maintain and update all fleet assets within Tenna fleet management software.

·       Enter and validate asset data including locations, utilization, maintenance, inspections, and compliance documents.

·       Monitor Tenna dashboards, alerts, and workflows to ensure timely maintenance and renewals.

·       Generate fleet reports supporting utilization, maintenance, compliance, and cost tracking.

·       Track inspections, registrations, permits, and safety documentation.

·       Support fleet audits, reconciliations, and special projects as assigned.

Qualifications

·       2+ years of experience in fleet coordination, asset management, or operations support.

·       Experience using Tenna fleet management software or similar systems (preferred)

·       Strong organizational, data entry, and documentation skills.

·       Proficiency in Microsoft Excel and reporting tools.

Skills & Competencies

·       Strong attention to detail and data accuracy

·       Effective communication and customer service skills

·       Ability to prioritize and manage multiple tasks

·       Comfort working with fleet technology and systems

·       Team-oriented with a service mindset

·         Health Insurance

·         Dental Insurance

·         Vision Insurance

·         Life Insurance

·         Short-Term Disability Insurance

·         Long-Term Disability Insurance

·         401k