Fleet Coordinator

Summary: The Fleet Coordinator is responsible for managing the administration and operational efficiency of the company’s vehicle and equipment fleet. This role ensures compliance with leasing agreements, service contracts, and regulatory requirements, while coordinating maintenance, repairs, and replacements. It also supports the company’s Transportation Management System (TMS) to maintain accurate data flow and system performance across divisions and collaborates with third-party logistics (3PL) providers to optimize transportation services. Acting as a key liaison between internal departments and external vendors, the Fleet Coordinator drives cost-effective fleet management and ensures optimal asset performance.

Responsibilities:

• Assists with the process of in-fleeting and de-fleeting of commercial and passenger vehicles and forklifts inclu, including     registration and licensing
• Review maintenance records and coordinate necessary repairs or replacements of company-owned vehicles and forklifts with external vendors and contractors.
• Ensure all vehicles and equipment comply with applicable government regulation and safety standards.
• Utilize GPS tracking software to monitor vehicle locations and usage.
• Monitor and support Electronic Logging Device (ELD) program, including driver/user setup and data monitoring.
• Monitor Driver Vehicle Inspection Reports (DVIR) for compliance and maintenance needs.
• Support the company’s Fleet Transportation Management System (TMS), coordinate with 3PL providers to ensure service alignment, performance tracking, and issue resolution.
• Provide technical assistance and training to staff on fleet systems and equipment usage.
• Prepare and maintain accurate files, documents, and reports related to fleet operations.
• Otherduties as assigned

• 1 or more years of previous experience with contract administration, required
• 2 or more years of fleet experience and  administrative coordination, preferred
• College degree (Associate’s or Bachelor’s), strongly preferred

Company Summary: With a deep-rooted expertise in building materials, the Bay Family of Companies excels in producing and distributing a wide range of commercial, industrial, fabricated, and metal building insulation products. Based in Green Bay, Wisconsin, Bay is renowned for its exceptional customer service and commitment to delivering both high-quality products and expert guidance tailored to client needs. The company is driven by a workforce of approximately 850 associates spread across more than 20 states and Canada.

Division Summary: The Bay Family of Companies’ Corporate Office is responsible for most administrative and management duties for all 40 corporations and 70 locations including HR, Accounts Payable and Receivable, Executive Management, Inventory, Payroll, and other support functions.

Benefits: At The Bay Family of Companies, we believe in taking care of our employees. We offer a comprehensive and competitive benefits package designed to support the health and well-being of our employees & their families. 

-  Health benefits to include medical, dental and vision insurance. A wellness program with incentives. 

-  Work-Life balance supported by a generous amount of paid time off and holidays to recharge.

-  Additional perks include employee discounts, company events and recognition programs.