Fleet Department Accounting Clerk

Description

PURPOSE

The basic function of Fleet Department Accounting Clerk is to bill, report and file while

providing support for our Fleet Government department. This person in this position will

obtain managers’ approvals for all invoices, create and prepare those checks in

accordance with company procedures and the direction of the Controller.

RESPONSIBILITIES

• Review and cross-check documents to maintain compliance with State, local, and federal law.
• Review vehicle deals for completeness and accuracy
• Verify customer information with information located on the deal paperwork.
• Process deals on a timely basis.
• Send contracts to financial institutions & customers as instructed and/or dictated by company process.
• Review deal jackets to ensure proper deal documentation; remediate anomalies when necessary. 
• Prepare deal jacket for scanning and shredding paper copies to ensure compliance 
• Accounts Receivables Collection

Requirements

• Computer skills; familiarity with the DMS automotive computer system is helpful.
• Knowledge of automobile dealership office operations.
• Basic accounting knowledge.
• Performance of extensive numerical calculations to a written record with a high degree of accuracy.
• Attention to detail, strong organizational ability
• Ability to work under pressure of deadlines and amid distractions.
• Ability to identify, comprehend, and act on changing customer and employee requirements.
• Possess good customer relations abilities, polite and courteous manner, cooperative attitude, team oriented.
• High School Diploma or equivalent.
• Bilingual in English and Spanish preferred.
• Familiar with Microsoft Office (Excel Proficient Preferred)

WORKING CONDITIONS

The Fleet Department Accounting Clerk performs his or her duties at a desk with a computer

terminal most of the day. Some customer telephone work is involved and standing and

bending is required for any needed filing work. Evening, holiday and weekend work hours

may be required.