Fleet Maintenance Specialist

Position Overview

The Fleet Maintenance Specialist is responsible for coordinating maintenance on all Offen Petroleum equipment through the provided maintenance software. This role involves responding to calls and emails from drivers to schedule maintenance or address breakdowns in need of repair. Working closely with Offen’s network of vendors, the Fleet Maintenance Specialist ensures the right repair provider is assigned for each job. Additionally, the Fleet Maintenance Specialist reviews all estimates and invoices from vendors to verify they match requested repairs, forwarding approved invoices to the Accounts Payable department. A key emphasis of this role is working with the Director of Fleet Operations to ensure keeping Offen Petroleum’s equipment compliant with FMCSA and state regulations.

Essential Duties and Responsibilities

Oversight:

• Manage vendor work orders, monitor progress on all repairs, and ensure timely completion for efficiency in downtime.
• Maintain close relationship with 3rd party vendors and ensure work orders are closed and vendors are paid in a timely manner.

Quality Control:

• Inspect completed work orders for accuracy and close work orders upon completion and receipt of invoice.
• Help drivers troubleshoot mechanical issues and provide guidance to vendor with good detail on requested repairs.

Safety & Compliance:

• Support Director of Fleet operations to enforce company safety policies, FMCSA and State regulations.
• Maintain clean and accurate files of all compliance documents for all equipment.

Administrative Duties:

• Maintain accurate service records and documentation.
• Assist in scheduling preventive maintenance and managing downtime.
• Take phone calls and emails for maintenance requests and vendor communications.

Required/Preferred Education & Experience

• Minimum 2 years of experience in diesel truck knowledge as well as familiarity with FMCSA/DOT regulations.
• Strong customer service skills.
• Excellent communication and organizational abilities.
• Any training or experience in Class 7 and 8 trucks as well as knowledge in fuel tankers is a plus.

Working Environment and Physical Demands

• Ability to lift, push & pull up to 35 lbs. repeatedly throughout the course of the day
• Ability to walk, squat, stoop, kneel and bend
• Ability to climb on top, enter and exit the truck when inspecting and working on the truck

Eligible for company benefits including:

• Health, dental, and vision coverage, effective the 1st of the month following the date of hire 
• Company paid life insurance and long-term disability 
• Employee paid voluntary benefits such as voluntary life, short-term disability, critical illness, accident, and Legal 
• Participation in the company 401(k) plan with eligibility for the company match after 6 months of service 
• Paid time off (PTO)
• Company paid holidays 

Legal Statements

Offen Petroleum is an at-will, equal opportunity employer.