Fleet Operations Coordinator

Bureau of General Services 

Central Fleet Management 

Fleet Operations Coordinator 

Opening Date: June 9, 2025

Closing Date: June 24, 2025

Job Class Code: 8133
Grade: 19
Salary: $19.84 – $27.49/Hourly  
Position Number: 004601242

Come join Central Fleet Management, the team that keeps the State of Maine light duty vehicle fleet on the road. Whether it be Inland Fisheries & Wildlife, Marine Resources, Human Services, or any other agency in State government, Central Fleet Management needs a Fleet Operations Coordinator to provide fleet guidance to our customers regarding all aspects of fleet management; authorizing vehicle repairs, assisting with accidents, explaining policies and procedures, issuing vehicles to agencies, managing that use and assisting with disposal of vehicles at the end of their useful life.  In addition, you will have the opportunity to learn valuable skills which will offer you chances for advancement within our organization and throughout State government.

You will be part of a team of fleet professionals, and service a wide variety of fleet customers.  Our team centrally manages the entire State fleet of light duty vehicles, allowing the agencies to focus on their services to the public.

This work involves coordinating and providing administrative services for a large fleet of electric, hybrid, plug-in, and standard vehicles. Responsibilities include determining and authorizing repair needs based on vehicle type, assigning and receiving vehicles from state departments and agencies, determining types of vehicles for department and agency use based on needs, issuing lease assignments, reviewing accident reports, and processing payments for repairs. Work is performed under limited supervision.

As a Fleet Operations Coordinator, you will:

•  Determines and authorizes repairs and maintenance of vehicles based on vehicle type to ensure proper and safe operation.


• Receives, prepares, documents, and registers vehicles in order to place them into service.


• Codes and approves payment of electronic payment vehicle charges with the state procurement card provider to ensure prompt payment for the customer and vendor.


• Codes and approves payment of invoices in order to account for vehicle expenses and ensure invoices are processed in a timely manner.


• Reviews and analyzes vehicle costs and expenditures based on vehicle type to determine the proper disposition of each vehicle.


• Receives and examines vehicle accident reports involving leased and rental vehicles to coordinate payment with the Risk Management Division.


• Determines and authorizes repairs, cleaning, and maintenance of all vehicle types to prepare the vehicles for auction.


• Assigns vehicles in order to ensure maximize useable life.


• Issues, tracks, and controls vehicle credit cards and toll highway passes to ensure appropriate use.


• Maintains vehicle inventory, repair, maintenance, and accident logs to document vehicle history.


• Assigns and oversees the work of others to ensure duties are performed in a timely and acceptable manner.


• Contacts vendors to resolve problems and ensure vehicle repairs and costs are appropriate based on vehicle type.

Successfull candidates should have:

• Knowledge of modern office management principles, practices, procedures, and equipment.


• Knowledge of vehicle operations of standard, electric, hybrid, and plug-in vehicles.


• Knowledge of standard, electric, hybrid, and plug-in vehicle repairs, maintenance, parts, and procedures.


• Knowledge of new and advanced technologies and terminologies for internal combustion engines.


• Knowledge of plug-in hybrid vehicles and full electric vehicles technology and terminology, operation, safety features, and their charging equipment, procedures, and locations.


• Knowledge of telematics devices software and maintenance codes.


• Knowledge of diagnostic scan tools and procedures, including the most modern internal combustion engines.


• Knowledge of state vehicle inspection and registration.


• Knowledge of related risk management policies and procedures.


• Knowledge of accident reporting procedures.


• Ability to diagnose basic, electric, hybrid, and plug-in vehicle problems.


• Ability to adapt to the evolving vehicle technologies across all vehicle types.


• Ability to authorize and control vehicle repairs and maintenance.


• Ability to establish and maintain effective working relationships.


• Ability to evaluate and appraise vehicle fair market value.


• Ability to communicate effectively.


• Ability to write clearly and effectively.

MINIMUM QUALIFICATIONS

• Four (4) years’ experience in automotive service or support to include one (1) year of administrative experience.


• Preference will be given to candidates with knowledge of Microsoft Office Suite and more specifically Excel.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.


• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 


• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).


• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.