Fleet Regulatory Administrator

We take pride in our culture and strive to make Bobcat - GDN a place where people want to work, achieve excellence, remain curious and humble, and build lifelong relationships.

Fleet Regulatory Administrator

Job Summary

This position oversees fleet compliance and regulatory administration, ensuring adherence to federal, state, and local transportation laws. The role includes managing vehicle registration, licensing, insurance documentation, fuel reporting, and DOT compliance.

Essential Functions

Vehicle Registration & Licensing

• Administer registration, renewal, and title documentation for trucks and trailers.
• Secure and renew trailer dealer licenses across multiple states.
• Complete monthly sales reporting and MCO endorsements.

Compliance & Reporting

• Ensure FMCSA/DOT compliance and maintain driver qualification files.
• Conduct Clearinghouse queries and verify CDL documentation.
• Oversee IRP/IFTA compliance and Verizon-based mileage tracking.
• Monitor fuel receipts and prepare quarterly IFTA tax reports.
• Coordinate emissions and inspection testing, including California Clean Truck Check.
• Maintain accurate records of vehicle location, condition, and mileage.

Insurance Coordination

• Liaise with insurance providers and process Certificate of Insurance (COI) requests.
• Complete accident reports and track vehicle purchases/sales for insurance purposes.

Cross-Functional & Administrative Support

• Manage the personal vehicle roster under company DOT policy.
• Coordinate with the Tax and License Administrator to ensure continuity in regulatory coverage.
• Cross-train on business license and environmental reporting tasks as backup.
• Assist with documentation and regulatory submissions during audits or inspections.

Additional Responsibilities

This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned to meet the ongoing needs of the organization. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

• Experience in fleet or transportation compliance preferred.
• Strong attention to detail and accurate record-keeping.
• Ability to manage confidential driver and vehicle data.
• Proficiency in Microsoft Office Suite.
• Associate’s degree or equivalent experience required.

Requirements

Self-motivated with the ability to work independently.

On-site role, Monday–Friday, 7:00 AM – 5:00 PM (flexibility may be required).

Work Environment / Physical Demands

Office-based with occasional lifting (up to 20 lbs). May involve coordination with external agencies and vendors.

Benefits

Health, Dental, Vision, Life & Disability Insurance

401(k) with Company Match

Paid Holidays & Vacation

We are always on the lookout for people who bring fresh perspective and life experiences to our team.