Flight School Operations Scheduler

Job Title: Operations Scheduler

Department: Operations / Student Success Services
Reports To: Chief Flight Instructor
Location: Floating Between KBTF & KSPK

Job Type: Full-time, NOT A FLYING POSITION

Job Description

We are looking for a reliable and organized Flight School Operations Scheduler to support daily flight operations. This role coordinates scheduling for students, Certified Flight Instructors (CFIs), aircraft, maintenance, and exams. The Scheduler plays a key role in keeping training efficient, on time, and running smoothly.

Responsibilities

• Schedule student flight lessons based on training plans, aircraft availability, and instructor schedules


• Coordinate and manage CFI schedules


• In coordination with the maintenance team, schedule aircraft maintenance and inspections


• Assist with scheduling time building flights


• Schedule End of Course (EOC) exams with the Chief Flight Instructor


• Communicate schedule changes due to weather, aircraft availability, or instructor changes


• Maintain accurate schedules and records in flight school scheduling software


• Serve as a primary point of contact for students regarding scheduling needs


• Work closely with the Chief Flight Instructor, instructors, maintenance, and administrative staff

Qualifications

• Strong organizational and time-management skills


• Ability to manage multiple schedules and priorities


• Excellent communication and customer service skills


• Comfortable working in a fast-paced, changing environment


• Basic computer skills and experience with scheduling software


• Aviation or flight school experience


• Familiarity with Part 61 or Part 141 operations

What We’re Looking For

• Detail-oriented and dependable


• Calm and professional under pressure


• Flexible and solution-focused


• Team player who communicates clearly

Benefits

• Health benefits (medical/dental/vision/FSA), PTO and Paid Federal Holidays, 401K


• Opportunity to work in a professional aviation environment