Floating Office Manager

Floating Office Manager

About KIPP DC:

By 2025, KIPP DC will build upon two decades of proven results to develop into a more impactful, innovative, and inclusive school system that provides joyful, identity-affirming learning experiences so that all students and alumni achieve extraordinary outcomes.

Our work is grounded in a commitment to excellence, equity, and justice. We believe all students have the right to rigorous, relevant, and joyful learning experiences led by exceptionally talented and diverse educators who promote student achievement and a sense of belonging. We believe students and teachers best succeed when surrounded by an ecosystem of supports, including our central headquarters team that supports KIPP DC's 20 schools, 7,300 students, and 1,300 teachers, leaders, and staff members dedicated to this mission.

POSITION OVERVIEW:

KIPP DC seeks a customer-service-minded, detail-oriented Floating Office Manager. The Floating Office Manager will need to be available to fulfill the needs at different KIPP DC campuses. The Floating Office Manager is not assigned to a specific school, and they will be placed at any campus to offer support or coverage for long-term commitments (typically 2-3 months at the least). Flexibility, organization, attention to detail, and the ability to build relationships and positively interact with students and staff are essential. The Floating Office Manager will be expected to effectively manage systems and stakeholders in schools, possess excellent communication, public relations, and interpersonal skills, the ability to multi-task throughout the day, and the knowledge of the laws, rules, procedures, and programs specifically related to the operation of our charter school. This salaried, non-exempt role reports to the Managing Director of School Support and Service and works closely with other members of the school-based support team.

Note that this person may be asked to cover for office managers or occasionally lunch administrators. The hours for these roles may vary, but they will be communicated by the Managing Director of School Support and Service.

KEY RESPONSIBILITIES:

Office Sales/Office Duties

Answer phones, check voicemails, and welcome visitors into the building and the door in a friendly and professional manner
Regularly communicate with parents via phone and email to communicate absences, transportation, and student illness
Perform other clerical tasks as needed - including but not limited to calling for lunch forms, missing report cards, residency forms, and/or medical records, and collecting other forms from students
Gather and distribute mail daily
Order office supplies and ensure staff lounge is stocked and organized
Student Data Management & Compliance Maintain student data records in online student information systems by sending and receiving student information from families and updating internal systems
Support school in successfully enrolling and re-enrolling students
Support attendance monitoring, family outreach and intervention and work in coordination with school leaders, and school compliance managers
Call absent students daily and log this information into student data system
Collaborate on monthly attendance audits of PowerSchool, DeansList, and Paychecks
Support with parent communication and document distribution, including but not limited to report cards, family newsletters, etc.
Events Support organization of school trips and events
Help to prepare for and work at family outreach events, back to school night, etc.
Order/pick up food or other supplies for events
Operations Assist in distributing student lunches, should lunch administration need support
Assist health professionals on campus as needed including administering student medication
Serve as a full-time and engaged member of KIPP DC's staff, including accompanying students on field trips, assisting with student recruitment and enrollment, volunteering at Saturday school, and doing whatever it takes for our students and teachers to be successful
Act as a supportive teammate and partner to other office managers in the network including supporting teammates on their campus and participating in weekly meeting and monthly meetings and trainings
Will perform other office related tasks that will aid the functioning of the school
QUALIFICATIONS: Associates Degree or Bachelor's Degree (Preferred)
2-5 years of office experience, or experience related to working in an office and school environment.
Knowledge and experience with microsoft office suite
Ability to work in a dynamic, fast paced environment and adept at developing relationships with parents and within KIPP DC
Willingness to complete required health and compliance training courses and administer student medication is required
Willingness to travel to all eight campuses in the KIPP DC network is required.
Must be able to adhere to scheduled work hours (8:00 am in summer, 7:30 am during the school year).
Ability to build relationships across difference
Passion for education and the belief that every child can succeed
Unquestioned integrity and commitment to KIPP DC's mission and to advancing its anti-racist ambition through their work with staff, students, alumni, and families
Compensation & Benefits: When it comes to compensation, at KIPP DC we strive for clarity, equity, and to be highly competitive. We look at compensation benchmarks in schools across DC. Office Manager salaries are non-exempt and start at $43,422 and increase with years of experience. Please see the salary scale here.
KIPP DC offers a robust benefits package including medical, dental, and vision insurances; various voluntary benefits; and employer paid benefits such as short term disability, long term disability, life insurance, and a membership to One Medical.
KIPP DC also offers a 403(b) retirement account with a 3% employer contribution and a 3% match with vesting after three years.
All employees who use public transit through WMATA are eligible for pre-tax deductions for transportation costs.
Currently, individuals in this role have up to 10 paid sick days, 12 paid holidays, paid Thanksgiving week break, winter break, spring break, seven PTO days to use during summer break, and two additional PTO days during the school year. This is subject to change and your exact schedule will be shared in your offer letter.

HOW TO APPLY:
Please apply immediately, as applications are accepted and roles are filled on a rolling basis. All interested applicants should visit online at http://www.kippdc.org/careers/apply-now/, and click "Office Manager" job posting located under "School Support Positions." If you have any questions, please contact the recruitment team via e-mail at [email protected].

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER:

KIPP DC Public Schools does not discriminate against, or tolerate discrimination against, employees or applicants for employment on any legally-recognized basis or protected class including, but not limited to, actual or perceived race; color; national origin; immigration status (except as necessary to comply with federal, DC, state, or local law); religion; sex (including pregnancy, childbirth, lactation, and related medical conditions); age; physical or mental disability; medical condition; sexual orientation; gender (including gender identity or expression); marital status (including domestic partnership status); genetic information; political affiliation; pregnancy; family responsibilities; personal appearance; veteran status; uniform service member status; status of being unemployed; status as a victim or family member of a victim of domestic violence, sexual offense, or stalking; matriculation; or any other protected class under federal, state, DC, or local law.

Click here or here to review KIPP DC's non-discrimination policy and KIPP DC's Title IX Coordinator's contact information.