Food & Beverage Coordinator

Responsibilities:

• Orders and maintains office supplies par stock.


• Processes employee paperwork to Human Resources and Accounting.


• Prepares Purchase Orders and codes invoices to be turned in to Accounting for payment, including the creation of annual blanket PO’s.


• Maintain physical and computer files.


• Submits check requests as needed.


• Responsible for formatting and distributing data sheets, monthly inventories and transfers.


• Inputs monthly P&L numbers and updates year to date P&L totals.


• Updates website hours of operations including programming changes, weekly specials and live entertainment for all outlets.


• On occasion, assists in the preparation of member spend data.


• General clerical duties to include typing agendas, typing training calendars, and copying informational packets.


• Assist in soliciting bids/estimates for capital projects and expenditures


• Coordinates ordering and maintaining of FOH uniform inventory(s)


• Maintains meeting minutes for internal F&B meetings and F&B member committee meetings. Collection & Preparation of data for committee on applicants & Prepare New Member Packages for New F & B Committee Members Orientation. Prepare agenda for and attends quarterly F&B Committee Meetings. On occasion, attends quarterly BOA meeting in the absence of the Executive Administrative Assistant.


• Attends BEO meeting in support of the Food & Beverage Director.


• Occasionally assists in menu design.


• Designs and prints custom menus for large parties and restaurant dining events. Attends BEO meetings in support of.


• Assist in the coordination of scheduling of Christmas décor and restaurant preventative maintenance such as carpet cleaning, etc.


• Directly supports Cellar Wine Manager with member communication, procurement, processing and billing for retail wine sales.

Qualifications:

• Minimum of 3 to 5 years administrative experience.


• Good verbal and written communication skills.


• Ability to follow directions through to completion.


• Complete tasks quickly and accurately.


• Customer service oriented.


• Excellent computer skills with proficient knowledge of Windows, Word, Excel, PowerPoint and Publisher.