Food Service Administrative Assistant / Catering Lead

Great Western Dining Service is a forward-thinking food service management company that recognizes the profound impact of exceptional cuisine. We believe that food fosters connection, cultivates community, and creates enduring memories.

We are committed to cultivating a professional environment that values creativity, innovation, and collaboration. Our diverse team members are empowered to contribute fresh perspectives and inspired ideas, resulting in distinctive and memorable dining experiences for our guests.

As we continue to grow, we are proud to provide accelerated career advancement opportunities for dedicated and driven team members.

Food Service Administrative Assistant

The Food Service Administrative Assistant is an essential member of the team. This role aids the Food Service Director by completing administrative tasks in a timely and accurate manner. Providing support with skill and professionalism this role will include a wide variety of administrative functions. In addition to maintaining our vision by adhering to our values, this position must provide the highest level of service to our guests.

Responsibilities:

Clerical / Office

• Coordinate and arrange, attend and participate in assigned meetings including preparing agenda, reserving and preparing meeting location, and recording and transcribing minutes as requested
• Create and maintain up-to-date electronic and physical file system
• Assist in menu design and production for weekly, seasonal, and annual features for all outlets; create and post appropriate signage for events
• Submit and follow through with maintenance requests
• Arrange for office equipment maintenance or technical support
• Support F&B department with time management, data gathering and communication for the execution of projects or events
• Manage the cashier back up in safe and any petty cash supply for Food & Beverage needs
• Keep F&B bulletin boards and employee breakroom tidy and up-to-date
• Responsible for catering events and ensuring that all aspects of the event are completed:  Accepting orders, reviewing orders, coordinating food prep and labor needs with management.   Help set-up and breakdown events.  
• Assist with closing of the unit as needed. 

 Purchasing

• Manage all purchasing information; invoices, contracts and company credit card receipts ensuring accurate record keeping and timely submittal of documentation and (expense) reports to finance
• Purchase and maintain supplies and ensure that the department is adequately stocked
• Coordinate and maintain vendor and supplier information
• Assist and help coordinate and document monthly inventory in outlets

Skills and Qualifications: 

• Demonstrated competence with Windows based software including Microsoft Office, Word, Outlook, PowerPoint, OneNote and Excel as well as POS and time keeping systems.
• Ability to maintain confidentiality of sensitive materials and information
• Excellent written and verbal communication skills, verbally and in writing
• Knowledge of basic office equipment
• Excellent organizational and multi-tasking skills
• Able to maintain excellent customer service skills and presence during a fast-paced, changing environment
• Accurate typing/data entry and editing skills; keen eye for detail
• Ability to spot and resolve problems efficiently
• Ability to understand and carry out verbal and written instructions 10. Interact professionally and maintain effective working relationships with management, vendors and co-workers

Minimum Qualifications:

• High School Diploma or equivalent is required
• Associate degree (A. A.) or equivalent from two-year College or Technical School; and / or one to two years related experience and/or training; or equivalent combination of education and experience, preferred
• Prior experience in the Food and Beverage industry preferred
• Possess or obtain a valid Washington State Driver's License and comply with the Fort Worden Personal Use of Vehicle or Company Vehicle Policy
• Relevant food hygiene/health and safety licensing qualifications; food handlers permit desired

We are an equal opportunity employer and welcome applications from all qualified individuals.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times