Football Operations Coordinator V

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The Football Operations Coordinator V (Football Operations Coordinator) supports the daily operations of the University of Louisville’s Division I Football Program, working directly under the Chief of Staff for Football and collaborating with key areas within the Department of Athletics, including Compliance, Ticket Office, Travel, and Recruiting. The role also partners with campus departments, including Admissions, Campus Housing, and Financial Aid, to ensure effective coordination that supports both student‑athlete needs and overall program initiatives.

JOB RESPONSIBILITIES

• Coordinate and oversee scholarship signed student-athletes steps of enrollment. Liaison with admissions, orientation, and housing serves as a point-of-contact for parents and counselors, and helps incoming players with NCAA eligibility and admissions checklists.

• Coordinate and oversee student-athletes transition into college setting and continuation with current athletes during their duration at the university, to include student IDs, per diem cards, housing assignments, bowl game needs, additional aid, and monthly stipends.

• Gather and evaluate high school transcripts and test scores for preliminary eligibility.

• Partner with the Chief of Staff for Football and Athletics Compliance to support and address all compliance‑related matters.

• Prepare and distribute National Letters of Intent to incoming student athletes as well as yearly Financial Aid Agreements to current scholarship roster.

• Coordinate student-athlete game tickets through ARMS database and manage player-pass list at regular and postseason ticket gates.

• Coordinate and manage housing for scholarship student-athletes.

• Coordinate and oversee the preparation and implementation of football-related events, including Pro-Day, Senior Banquet, Alumni Cookout, and Freshman Move-In weekend.

• Support the Director of Player Development in delivering career and personal development through the L.A.B. Program.

• Oversee all recruiting travel for coaches to include flight, hotel, and rental car.

• Assist the Chief of Staff with the day-to-day operations of the Football program.

• Assist the Chief of Staff with coordinating both home and away team travel, including flight manifests, bus scheduling and assignments, hotel arrangements, and related logistics.

PREFERRED QUALIFICATIONS

• Excellent interpersonal, organizational, and communication skills, including written and verbal.

• Working knowledge of Microsoft Office.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.