Foundation Associate

EMPLOYMENT OPPORTUNITY

Position

Foundation Associate (The Dwight School Foundation)

Reports to

Foundation Director
 

Position Description

The Foundation Associate is an integral member of the Foundation team.  The Foundation Associate is responsible for administrative support for most Foundation office initiatives, and collaborates frequently with (and provides support to) all members of the team.
 

Requirements and Responsibilities

Database:

• Maintain Raiser’s Edge database to ensure accurate, thorough records of all constituencies
• Assist in prospect research on all constituencies to identify top prospects and solicitation strategies
• Process all donations and generate gift acknowledgment letters
• Prepare donor profiles and development reports as needed
• Document protocols for all database activity
• Prepare mailing lists and coordinate all print and digital mailings
• Reconcile revenues and brokerage accounts with the bookkeeper, and prepare audit reports as needed

Department Support/Office Administration:

• Provide support as needed to all Foundation staff with fundraising initiatives, office projects, and day-to-day activities
• Assist in the management of overall office operations, including taking inventory of and ordering supplies
• Coordinate various paper mailings and assist in the creation of electronic communications and other digital mailings
• Assist in the preparation of reports for Foundation staff and external audiences
• Manage office calendar, scheduling appointments, meetings, and travel

Events:

• Attend and support logistics for key Foundation and School events throughout the year 
• Spring Benefit: 
  • Manage the silent auction by coordinating approximately 250-300 auction items, detailing inventory, writing item descriptions, and organizing distribution
  • Oversee spreadsheet of all auction items
  • Participate in day-of run of show

• Assist in the planning and execution of various Foundation events, including promotion, managing event RSVP’s, and preparing materials
• Record notes and prepare minutes as needed at various meetings 

Qualifications

• Bachelor’s Degree required
• Excellent verbal and written communication skills required. A successful candidate will have superlative social skills and the ability to interact warmly and professionally with a diverse set of constituencies.
• Candidates should be enthusiastic self-starters who can handle a wide range of administrative and executive support tasks
• Tact, proactivity, patience, attention to detail, professionalism, and sense of humor are essential for this role
• Candidates must have the ability to multitask, meet deadlines, and work effectively in support of colleagues
• Advanced computer skills required, including Microsoft Word, Excel, and PowerPoint
• Database experience required; Raiser’s Edge experience strongly preferred
• Must be available to work approximately 20 evenings and some Saturday events required

About The Dwight School Foundation

The Dwight School Foundation is a 501(c)(3) which raises funds for faculty professional development, student financial aid and innovation grants for Dwight School New York. Dwight New York is an independent school located on Manhattan’s Upper West Side and was the first school in the United States to offer the full International Baccalaureate curriculum from Pre-K through Diploma.

Dwight School’s goal is to achieve and maintain equal employment opportunities.  It is also the policy of Dwight School to maintain a work environment free from discrimination based on race, color, religious creed, national origin, gender, sexual orientation, age, disability, genetic information, veteran/military status, marital status or other status protected by federal or state law, with regards to any term or condition of employment.