Foundation Executive Assistant

Shodair Children's Foundation is seeking a highly organized, professional, and collaborative Foundation Executive Assistant to support Foundation leadership and help advance our mission of improving the lives of Montana's children and families. This role provides executive-level administrative support, coordinates special projects and events, manages donor and fundraising records, and serves as a key liaison with donors, community partners, and stakeholders.

Key Responsibilities

• Manage executive calendars, scheduling, travel arrangements, and meeting coordination.
• Support Foundation Board activities, including preparing agendas, materials, minutes, and follow-up communications.
• Draft and coordinate correspondence, reports, presentations, and other organizational materials.
• Assist with fundraising events, campaigns, special projects, and community engagement activities.
• Maintain donor records and fundraising data within Blackbaud and other CRM systems.
• Perform bookkeeping and financial administrative functions, including daily deposits and financial tracking.
• Collaborate across Foundation and hospital departments to support organizational goals and operational excellence.
• Provide exceptional customer service while building positive relationships with donors, volunteers, and community partners.

What We're Looking For

The ideal candidate is detail-oriented, adaptable, professional, and service-focused. They thrive in a fast-paced environment, enjoy supporting mission-driven work, and are committed to teamwork, cross-training, and organizational success. Join us in making a meaningful impact for Montana's children and families. This position starts at $25.43 per hour.

 Preferred: 

• 5–7 years of experience in executive support, nonprofit administration, or a related field preferred. 
• Background in marketing, communications, business, nonprofit management, or a related field preferred; equivalent experience will be considered.