FPP Administrative Assistant

Responsibilities

Execute job responsibilities consistent with the agency mission, vision and beliefs.

Provide clerical support to program / site supervisors and staff, including but not limited 

to:

•  Typing, editing, copying, faxing.
•  Mailing.
•  Establish and maintain client files.
•  Maintain and update clinical paperwork.
•  Ensure that current documents and forms are available for staff.
•  Maintain client paperwork logs and notebook. 
•  Maintain a system for identifying incomplete or absent paperwork in client files, and for notifying therapists about paperwork needing to be completed or submitted. 
•  Maintain a system for providing information to supervisors regarding incomplete or missing paperwork for each client file.
•  Maintain intake referral logs.
•  Complete administrative paperwork required for client files.
•  Collect and process social worker/referent surveys.
•  Conduct follow-up phone calls to gather client feedback, as necessary.
•  Provide administrative support for hiring procedures.
•  Be available to staff for “checking in,” consulting on non-clinical issues, and coordinating schedules for staff to consult with supervisor, as required by site guidelines.
•  Complete, create and revise clinical and agency documents.
•  Complete and process billing documents to DSHS, or other funding sources as required by program guidelines.
•  Respond to requests from federal/state offices and submit related billing reports (SSI, Attorney General, etc.)
•  Submit necessary information to data manager.
•  Generate and send notices to funding sources regarding late payments, as directed by accounts receivable.

Requirements

•  Commitment to the vision, values and mission of the agency.
•  Maintain client confidentiality
•  Ability to work with diverse individuals.
•  Ability to work within a team.
•  High school diploma or GED.
•  Ability to use office equipment, including copy machines, typewriters, fax, postage meters, etc.
•  Word processing skills.
•  Type 60 wpm.
•  Familiarity using Word, Excel, e-mail and internet.