We are looking to hire a reliable Front Desk & Accounting Assistant to join our dynamic team at Burnett Specialists in Houston, TX.
Growing your career as a Full-Time Front Desk & Accounting Assistant is an amazing opportunity to develop critical skills.
If you are strong in teamwork, people management and have the right attitude for the job, then apply for the position of Front Desk & Accounting Assistant at Burnett Specialists today!
Front Desk & Accounting Assistant- Houston, TX 77056Boutique architecture and design firm that provides full architectural & interior design services specializing in the hospitality and residential industries. We are located in the galleria area in a beautiful office and service clients throughout the United States and internationally.
The Office Administrator holds a key role in the day-to-day functioning of our small office. The general duties include:
Responsibilities:- Welcome visitors, in person or on the telephone, answering or referring inquiries as appropriate
- Maintain the neat and tidy appearance of the reception area, conference rooms, copy/supply areas, and break room
- Schedule/handle all outgoing and incoming deliveries (Fed Ex, UPS, etc.)
- Handle incoming and outgoing mail
- Maintain and update client/contact database in outlook
- Update office directories and lists as appropriate
- Enter, monitor, and follow up with the work orders with building management
- Support Project Managers and Accounting Manager with administrative and special projects
- Set up new project numbers and phases in the project management program (BillQuick)
- Input project and office accounting expenses in project management software (BillQuick)
- Maintain Week Ahead / Time Allotment documents
- Maintain project archiving
- Support IT department and assist with IT issues that arise
- Coordinate and prepare for office events
- Maintain office password sheets
- Support Project Managers with administrative and special projects as needed
- Perform accounts payable and receivable functions
- Reconcile Credit Card statements
- Assist with monthly client billing functions
- Support Accounting Manager as needed
- Manage various office Outlook calendars
- Order lunches or pick-up lunches for office events
- Prepare correspondence as necessary
- Support Owners with administrative and special projects
Qualifications:- Bachelor's degree in business or accounting related field with the interest in growing into an accounting related role
- Friendly and helpful attitude always; Strong customer service focus
- Great time management skills, ability to juggle multiple tasks, and ability to meet deadlines
- Excellent attention to detail and proactive in meeting needs
- Dependable and able to ensure that tasks are completed accurately and timely
- Strong written and verbal communication skills
- Flexible, organized, and able to complete responsibilities with minimal supervision
- Proactive in taking on tasks and projects
- Ability to function in a fast-paced environment and maintain a positive attitude
- Proficient knowledge of Microsoft Outlook, Word, and Excel
- Ability to learn employer project management software (BillQuick)
- Interest and experience with technology
- Ability to produce business correspondence; proofread for grammar, spelling and punctuation with a high degree of accuracy
- Experience managing the calendar of a busy office
- Business and finance administration knowledge
- Bookkeeping skills
- Experience in QuickBooks Desktop is a plus
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Benefits of working as a Front Desk & Accounting Assistant in Houston, TX:
● Learning opportunities
● Rapid Progression
● Attractive packageCompetitive Pay
Salary :
No CV Required
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