Front Desk / Administrative Assistant

ORE Designs, an industry leader in architectural design and manufacturing, is in search of a Front Desk / Administrative Assistant who excels in delivering "white glove" customer service. Serving as the primary point of contact, you will oversee front desk operations, manage various administrative tasks, and provide support to the HR department.  Your role is pivotal in creating a welcoming environment and ensuring seamless office operations. Your pleasant demeanor, effective multitasking skills, and high attention to detail are crucial.  Since 2003, we've collaborated with renowned architects, designers, and developers, delivering high-end landscape architectural elements reflecting our commitment to Design, Function, and Durability. Utilizing cutting-edge technologies, we enrich environments with spaces that feel warm and inviting.

Benefits

• 10 paid holidays yearly


• Paid Time Off (PTO)


• Competitive pay with regular pay increases


• Tuition and certification reimbursement


• Exceptional facility that is clean, safe, organized, and well-lit


• Medical, Dental & Vision Insurance


• Life & Disability Insurance


• Health Savings Account (HSA) and Flexible Spending Account (FSA) options


• Dependent Care Reimbursement Account (DCRA)


• Employee Assistance Program (EAP) including free counseling for employees


• Retirement saving plan with 401K company match program


• Your safety is our priority - a safe and clean workplace that goes above required guidelines


• Regular staff meetings to increase communication


• Summer and Holiday Parties


• Employee recognition


• Monthly social events


• Free coffee, tea, and espresso


• Onsite food market

Qualifications & Skills 

• Minimum two years of experience as a front desk receptionist or administrative assistant.


• Proficient in Microsoft Office programs (Outlook, Teams, Excel, Word).


• Excellent organizational skills, including the ability to prioritize and coordinate multiple tasks.


• Exceptional written and verbal communication skills, with professional phone etiquette.


• Outstanding interpersonal skills, effectively interacting with internal and external business partners and staff at all levels.


• Proven ability to coordinate multiple projects to successful completion with minimal supervision.


• Responds promptly to shifts in direction, priorities, and schedules.


• Uses sound judgment and problem resolution skills, often making decisions in the supervisor's absence.


• Flexible and willing to take direction and feedback.


• Service-oriented to both external customers and internal customers (staff).

Responsibilities & Duties

• Provide "white glove" service to Ore Designs guests and employees.


• Plan and be a key member of the committee for exciting, fun, and engaging staff events that boost employee morale and bonding.


• Respond promptly to telephone and electronic communications with professionalism.


• Perform scheduling tasks, including calendar coordination, conference room reservations, and catering selection.


• Prepare correspondence, presentations, email communications, and spreadsheets.


• Assist HR Department in maintaining the HRIS (Human Resource Information System).


• Reconcile invoices for the HR Department.


• Perform word processing, photocopying, data entry, and other administrative duties as assigned.


• Ensure the reception area, offices and break room are tidy and presentable with necessary materials.


• This role requires adaptability and a willingness to contribute to various team efforts, as responsibilities may be adjusted as needed. 

Pay & Schedule

• Mondays through Fridays, 8:00 am – 4:30 pm.


• Hours may vary slightly depending on business needs and demands


• $18-24 per hour, depending on experience and skill set.

Physical Requirements 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. While performing the duties of this job, the employee is regularly required to sit, walk, talk and/or hear. The employee must also occasionally lift and/or move up to 25 pounds. Works from a normal office setting; however, performs a significant amount of time on the production floor of the facility. May need to work in a variety of temperatures. The noise level in the work environment may range from moderate to loud.