Front Desk Administrative Assistant

GENERAL DESCRIPTION: 

Principally responsible for managing the front desk and administrative responsibilities including mail review and distribution, purchase and tracking of office supplies, answering and directing phone calls, board of directors’ support, greeting office guests, as well as other administrative functions as assigned.

QUALIFICATIONS: 

Education: Some college education preferred. High School Diploma required.

Experience:

• Minimum five years of direct administrative or office management work experience or similar function. Proficient in Microsoft Office products including Outlook, Word, Excel, and PowerPoint, Zoom, Copilot, and other virtual communication methods.
  
  

Skills and Abilities:

• Be committed to, and find passion in, GCHP’s mission.


• Excellent oral and written communication skills.


• An energetic individual with high ethical standards.


• Highly organized, detail oriented, critical thinking skills, diplomatic and persistent.


• Ability to meet deadlines and manage multiple tasks.


• Possess initiative and the ability to work both independently and collaboratively.


• Provide exceptional customer service skills.


• Strong sense of accountability and ownership of duties with a commitment to follow-thru to completion.
  

 ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

• Manage general office functions of the front desk and cheerfully greet guests.


• Answer incoming calls and route to appropriate internal departments.


• Perform administrative functions including processing invoices for payment and creating check requisitions.


• Manage supply orders, re-stocking, and inventory.


• Coordinate the activities of the cleaning crew and other office and/or company vendors.


• Process and distribute all incoming mail; manage FedEx mailings for all staff.


• Document management, scanning and filing as assigned.


• Provide board support including the coordination of meetings and travel,  ensure the posting of all other related duties, maintain board calendar, and draft meeting minutes.


• Assist staff with travel arrangements as needed.


• Provide administrative support to Human Resources as needed.


• Coordination of staff meetings, dedicated events, and other committee meetings.


• Retrieve waste receptacles weekly from curbside once emptied and maintain a trash fee presence in front of building.


• Receive after hours call from the corporate fire alarm company if there are alarm or system issues.


• Perform other related administrative activities as requested.