Front Desk Receptionist/Administrative Assistant

Position Summary:

Bay Farm Montessori Academy seeks an engaging and professional Front Desk Receptionist & Administrative Assistant to serve as the welcoming face of the school and central support for staff, students, families, and visitors. This role is ideal for a friendly, organized, and tech-comfortable individual who can manage shifting priorities in a calm, thoughtful manner while maintaining confidentiality and professionalism at all times. Join our dynamic team of passionate educators advancing the Bay Farm mission - helping children learn and grow with joy, purpose, and compassion.

This full-time non-exempt position is benefits eligible, and is a ten month annual term following the academic calendar from August 18 - June 5 with additional paid time off during school holidays. 40 hours/week.

Key Responsibilities:

Front Desk & Community Engagement

• Greet all students, families, visitors, and staff warmly and professionally.


• Manage incoming phone calls and direct inquiries appropriately.


• Monitor public spaces and the front office to maintain a welcoming and organized space.


• Serve as a calm, grounded presence, particularly during busy arrival and dismissal times.


• Escort children to and from classes for arrivals, dismissals, special programs, and events.


• Participates as a member of the Crisis Response Team.


• Remain calm and clear-headed during emergencies or escalated parent/student situations.


• Use discretion and emotional boundaries to support others without absorbing stress or conflict.

Administrative Support

• Support the school’s administration with general clerical tasks.


• Perform data entry and  database maintenance - student records, emergency contacts, attendance.


• Generate reports and documentation - G Suite, FACTS SIS, and other applications as needed.


• Maintain digital records and file structures - minimal paper-based filing needed for compliance.


• Support staff with resource coordination - purchasing, copiers, program/events, tours.


• Maintain and monitor shared internal calendars.


• Mail distribution and correspondence as needed.

Qualifications & Skills

• Friendly, professional, and composed under pressure.


• Proficient in Google Workspace (Docs, Sheets, Forms, Gmail, Calendar) or Microsoft Office.


• Comfortable learning new platforms (student information systems, communication tools, etc.).


• Excellent verbal and written communication skills, with attention to tone and clarity.


• Ability to handle sensitive information with discretion and maintain confidentiality.


• Organized and able to manage multiple tasks in a fast-paced environment.


• Experience in a school or child-centered environment is a plus, but not required.
  
  

Education, Training and/or Experience:  High school diploma or equivalent. Bachelor's degree preferred. 1-2 years administrative experience required.  

Certifications, Licenses, or Registrations:  CPR/First Aid 

Physical Factors: On campus office setting, ability to lift 35 pounds is required