Front Office Assistant

About Us

At Pierre Landscape, we are dedicated to maintaining a professional, welcoming, and efficient work environment. As the first point of contact for our visitors, clients, and team members, the Front Desk Assistant plays a vital role in creating a positive impression while ensuring seamless daily operations.

We are seeking a motivated, detail-oriented individual with excellent organizational skills, communication skills, and attention to detail to join our team. If you thrive in a dynamic environment and excel in multitasking, this is the perfect opportunity for you!

Key Responsibilities

Front Desk Duties

• Greet visitors and provide a warm and professional welcome.


• Answer and manage calls from the main line, including taking and relaying messages or transferring to voicemail as needed.


• Ensure phone coverage by designating a backup during desk absences.


• Provide accurate information to callers and address inquiries from the public and customers.


• Handle incoming and outgoing mail and sign for deliveries.


• Maintain and refill postage as necessary.

Information Technology Support

• Set up new extensions, direct dials, and email signatures for employees.


• Assign appropriate software to employees based on their job requirements.


• Maintain an accurate log of user IDs, passwords, and IT equipment inventory (laptops, monitors, etc.).


• Oversee the iPad and iPhone systems, assisting with troubleshooting as needed.


• Keep a running list of IT items requiring attention to ensure optimal service.

Office Administration

• Maintain a clean, organized reception area, copier spaces, and kitchen throughout the day.


• Ensure copiers are stocked with paper and supplies daily.


• Coordinate with vendors for office cleaning and maintenance requests.


• Manage the company alarm system and provide instructions for new employees.


• Create and update business cards and phone lists for employees.


• Ensure restrooms and the kitchen are stocked and clean.


• Prepare coffee and manage the dishwasher throughout the day.


• Oversee recycling and trash removal as needed.

Additional Support

• Translate company documents as needed.


• Provide administrative assistance to other departments as required.

Qualifications

• Must have strong organizational skills, communication skills, and attention to detail.


• Ability to multitask and manage competing priorities in a fast-paced environment.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Basic IT troubleshooting knowledge is a plus.


• Bilingual in English and Spanish is preferred.

Compensation & Benefits

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  Pay: $22–$26 /hour (based on experience)

  
  


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  Benefits: Medical, Dental, Vision, 401(k) with 4% company match, Paid Vacation, Sick Leave, Holidays

  
  


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  Schedule: Full-time, Monday–Friday, 6:45am–3:45pm (in-office)

  
  

Ready to Apply?
If you’re excited about the opportunity to be the face of our organization and contribute to our daily operations, we’d love to hear from you!

To Apply: Please complete the following assessment:

https://assessment.predictiveindex.com/99G7/94e1e81e-7baf-4446-ba08-08e26ad8e6c9?type=candidateba