Front Office Representative

About Us

At Beloform, we specialize in creating high-end architectural and interior design solutions for modern living and working spaces. With a strong presence in the design industry, we focus on innovative aesthetics, quality craftsmanship, and client-centered service. Our New York City office is a fast-paced, professional environment where creativity meets precision and our team plays a key role in delivering excellence to every visitor and client.

Job Description

We are seeking a Front Office Representative to serve as the first point of contact for clients and visitors. This role is essential in maintaining a welcoming and professional atmosphere, handling administrative tasks, and supporting various departments with front-desk operations. The ideal candidate is organized, personable, and able to multitask efficiently in a dynamic environment.

Responsibilities

• Greet and assist visitors in a professional and friendly manner

• Answer incoming calls and direct them to the appropriate departments

• Manage scheduling and meeting room bookings

• Maintain cleanliness and organization of the reception area

• Handle incoming and outgoing mail and packages

• Support administrative tasks and coordinate with other team members

• Maintain confidentiality and uphold company standards of professionalism

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred

• Previous experience in a front desk or administrative role is highly desirable

• Excellent verbal and written communication skills

• Strong organizational and time management abilities

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

• Ability to handle multiple tasks in a fast-paced environment

• Professional appearance and demeanor

Benefits

• Competitive salary ($46,000 - $52,000 per year)

• Opportunities for professional growth and internal advancement

• Skill development and training support

• Full-time position with regular weekday hours

• Inclusive and collaborative work culture

• Health and wellness benefits package