Fuel Purchase Coordinator

About Us

ATP is the nation's largest flight school, providing students with the most efficient path to a successful airline pilot career. For over 35 years, ATP has been the leader in professional flight training and supplying pilots to regional and major airlines.

The role

ATP is seeking a detail-oriented Fuel Purchase Coordinator to join our team. In this role, you’ll play a key part in supporting our Operations and Facilities Planning & Development teams by overseeing vendor partnerships, reviewing and validating fuel charges, monitoring pricing trends, and helping to ensure that our fleet’s fuel purchasing remains accurate, cost-effective, and efficient. We’re looking for candidates with a background in Transportation Logistics, Accounting, Business, or related experience — particularly those with prior involvement in fuel procurement or fleet operations in sectors like aviation, trucking, rail, or maritime.

Responsibilities

• Update and maintain monthly fuel reporting for 80+ locations, tracking: Retail posted pricing, Monthly fuel consumption, Contract pricing and discount validations
• Identify discrepancies in discount agreements and significant month-to-month pricing changes.
• Review and validate weekly retail fuel charges for key
• Analyze high-use transient fuel locations for cost-saving opportunities.
• Validate wholesale bulk purchase invoices against contract rates and bill of ladings.
• Manage and track fuel card inventory across vendors, ensuring accountability and smooth operations.
• Complete fuel flowage reports and support annual audit requirements for regulatory entities.
• Maintain vendor contact information and payment account records.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Transportation Logistics, Accounting, Business, or related field, or equivalent industry experience.
• 2+ years of relevant work experience preferred (aviation, trucking, railroad, shipping, or fleet support industries).
• Strong attention to detail, especially in reviewing invoices and agreements.
• Advanced Excel skills (pivot tables, v-lookups, data validation).
• Strong organizational skills with the ability to manage recurring deadlines.
• Excellent communication skills and a collaborative mindset.
• Ability to thrive in a fast-paced, structured, and mission-driven work environment.

Benefits

ATP offers a comprehensive employee benefits program, including:

• Starting pay commensurate with experience
• Employer Paid Life Insurance
• Medical coverage (Starting Day 1)
• Dental/Vision/Life Insurance (Starting Day 1)
• Critical Illness and Accident Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) Enrollment (100% Vested with no employer contributions)
• 8 Paid Holidays
• 13 Paid Time Off Days per Year (PTO is earned on an accrual-basis)

Physical Demands

• The physical demands described here must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to talk, hear, see, stand; walk; use hands to finger, handle or feel; and reach with hands and arms, lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

ATP is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.