Full Time Bookkeeper & Administrative Assistant

Essential Duties and Responsibilities:

Provide general bookkeeping support important to the successful day-to-day operations of the accounting department.

• Manage collection of and enter vendor invoices and prepare all required documents for check runs


• Deposit checks and prepare all required documentation for entry into accounting system


• Monthly credit card reconciliation and entry into accounting system for payment


• Monitor bank account balances to ensure sufficient available cash


• Assist in creation of customer invoices


• Assist with Month End reporting / tasks

Other duties as assigned

• Provide general support to the Executive Director and Administration


• Aid in general operations including meeting and event planning and logistics,


• Assist with document preparation for the Board of Directors and other correspondence


• Support data management


• Help ensure efficient and professional office management

Education and/or Work Experience Requirements: 

• Bookkeeping knowledge and work in life science or non-profit environment preferable but not required


• Experience with Excel and other MS Office applications

Other Requirements:

• High degree of accuracy and strong attention to detail.


• Solid organizational skills, ability to multi-task and follow projects through to completion in a timely manner


• Self-starter with aptitude to trouble shoot solutions and solve problems


• Strong written and verbal communication skills along with a customer service orientation


• Motivated, efficient team player with a positive attitude.


• Willingness to remain flexible and step in when needs are identified