Full-Charge Commercial Construction Bookkeeper

We are a growing design-build commercial general contracting firm in search of an experienced, full-charge construction bookkeeper with extensive experience in commercial construction bookkeeping & accounting. Ultimately, a professional construction bookkeeper is an analytical and detail-oriented individual with a high level of financial accuracy. An effective, efficient full-service construction bookkeeper has an excellent work ethic, professional communication & organizational skills, and possesses a high-level of proficiency with various accounting & project management softwares. To ensure success as our construction bookkeeper, you should display excellent business acumen, and the ability to minimize production and operating costs through efficient accounting.

The construction bookkeeper will manage the general ledger and all financial transactions, oversee the accounts payables and receivables process, and maintain updated and accurate financial records, payroll, bank reconciliations, tax reports, balance sheets, annual budgets, and financial statements.

This position will help our team ensure project budgets, timelines, and job costs are accurate and detailed. You’ll be responsible for managing the accounts of various construction projects by working with the Production Team to create detailed budgets, oversee supplier contracts, evaluate production costs, and verify invoice statements. The construction bookkeeper will conduct regular reviews of invoices, expenses, & other transactions & data entered by Project Team members. A top priority of this role will be to maintain real-time financial data with precision accuracy across each of the company's accounting & project management platforms, ie QuickBooks & Procore, for the Executive Team.

Construction Bookkeeper Responsibilities:

• Oversee all financial transactions, such as credit card and bank reconciliations, and manage the accounts payables and accounts receivables process


• Perform extensive data entry to ensure all financial data is input into accounting software


• Supervise & review all transactions & data entry by other team members


• Update and maintain accurate financial records, contracts, annual budgets, tax reports, and financial statements


• Process invoices, checks, and payroll accurately and on time and resolve any invoice issues


• Safeguard the accuracy of the general ledger and journal entries, prepare balance sheets, and financial reports


• Collaborate with the Project Manager to develop a detailed, cost-effective budget for the project.


• Work with the CFO, General Contractor, Project Coordinator, & Project Managers to provide detailed financial reporting to ensure costs, timeline, and budget of construction projects are accurately forecasted


• Perform accounting duties throughout project lifecycles, such as preparing invoices & pay apps, estimating cash flows, and signing off on purchase orders.


• Analyze all transactions and working unforeseen costs into the budget(s).


• Keeping redundant records of all project finances for internal/external auditing and tax purposes.


• Prepare cost analyses by interpreting projects' financial data and information.


• Report any financial risks and budgetary discrepancies to management for review.


• Research market trends and project construction-related price increases/decreases.


• Develop and maintain strong relationships with vendors and suppliers


• Maintain continuing ed to stay current with both the construction and accounting industry.

Construction Bookkeeper Requirements:

• Exceptional organization, analytical, problem solving, communication, & interpersonal skills


• Meticulous attention to detail and a high level of accuracy & precision


• Ability to multitask, delegate, & thrive in a fast-past environment


• Intrinsically driven & self-motivated


• Experience managing & supervising data entry & workflow processes by other team members


• Quickbooks Online Certification or Pro-Advisor Certification


• Procore Admin, Project Manager: Core Tools, Project Management, Preconstruction, & Financial Management, & Estimator Certifications


• Proficiency with macOS, iOS, iCloud, Mac/Apple ecosystem, & Apple mobile devices


• Experience with Bill.com & other AP workflow automation tools, ie Veryfi, etc


• High-level of general technological & IT proficiency in general business administrative & managerial capacity


• Experience with Basecamp online collaboration platform preferred


• Experience with BambooHR human resources platform preferred

Construction Bookkeeper Qualifications:

• A bachelor’s degree in accounting, finance, business administration, or a related field is preferred


• 5 years of experience in full-charge bookkeeping position in commercial construction


• Working knowledge of the construction industry, construction accounting concepts, tax strategies, & the 10 key principles of GAAP