Gallery Coordinator

About Heritage Auctions

Start your career with one of the nation’s fastest-growing auction houses. Heritage Auctions is a global auction house driven by curiosity, innovation, and the stories behind extraordinary objects. For nearly 50 years, Heritage has connected collectors and consignors through a dynamic marketplace that celebrates history, culture, and craftsmanship. Headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other major cities, we support a worldwide network of experts and enthusiasts across more than 50 auction categories. From Sports and Entertainment memorabilia to Luxury Handbags, Fine Art, Jewelry, Coins, Wine, and rare historical artifacts, every item tells a story. We are dedicated to bringing those stories to life through deep research, cutting-edge technology, and thoughtful presentation. Known for our expertise and innovation, we offer a dynamic environment where passion for history, culture, and storytelling brings collectors together to discover, learn, and connect.   

ROLE SUMMARY: The Gallery Coordinator is responsible for managing the scheduling, setup, and execution of gallery exhibits, previews, and events. This role ensures seamless coordination between departments, vendors, and building operations to create engaging and well-organized exhibitions. The Gallery Coordinator will oversee event logistics, including catering, security, IT needs, and marketing materials, while maintaining the gallery space and ensuring a high-quality experience for guests and clients.

LOCATION:  Conveniently located south of Dallas/Fort Worth International Airport, at the NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane. 

BENEFITS:

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• On-site gym with access to a personal trainer

COMPENSATION: Commensurate with experience.

ESSENTIAL DUTIES & RESPONSIBILITIES: Duties include, but are not limited to, the following: 

Coordinate the Gallery and local off-site exhibits with departments

• Schedule gallery/event space 
• Schedule catering 
• Create floor plans 
• Coordinate setup needs with Building Operations
• Coordinate setup needs with IT
• Coordinate Marketing materials
• Assist departments with exhibit installation 

Create SOE (Schedule of Events)

• Work with the security team to ensure proper security measures are taken during gallery previews and events
• Make sure all high-value items are removed from the gallery each night
• Schedule receptionists and maintenance staff for after-hours events

Oversee Previews and Events

• Assist with exhibit installation and removal 
• Set up catering and refreshments, and refill as needed
• Ensure department needs are addressed during the preview or event
• Assist guests and clients as needed
• Act as a Security Lead – ensure that security protocols are being followed

Maintain the gallery calendar

• Make sure all previews and events are on the gallery calendar

Maintain the gallery

• Make sure the gallery is presentable 
• Schedule cleaning and maintenance work when needed
• If no maintenance work is needed and no scheduled previews, create an exhibit with upcoming auction items 
• Keep inventory of supplies

Manage preview and event expenses

• Keep records of costs associated with previews and events 
• Assist other departments when needed

EDUCATION and/or EXPERIENCE:

• 1+ years of related experience, preferred
• Proficiency in Microsoft applications, specifically Outlook and Excel
• Ability to multitask and pay great attention to detail
• Individuals must be comfortable lifting to 50 pounds

WORK ENVIRONMENT:

• Individuals must be able to work in a fast-paced, team-focused environment
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE