General Administrative Assistant

Description

The ideal candidate must have strong organizational and communication skills, attention to detail, and the ability to multitask effectively. 

They should also be proficient in using office software and have a basic understanding of office equipment.

Requirements

Key Responsibilities:

• Managing day-to-day office operations, including organizing files, assembling order packets, assisting the Sales team with various tasks, ensuring the office is well-maintained. 
• Handling incoming and outgoing communications, including answering phones, responding to emails (MS Outlook), and directing inquiries to the appropriate person.
• Maintaining accurate records for the State Contract, entering orders into ERP, and ensuring files are digitally/physically organized and up to date.
• Coordinating shipments for various orders and aiding logistics by submitting necessary documentation.
• Providing administrative support to executives or managers, such as preparing reports, scheduling appointments, and managing calendars.
• Troubleshooting basic IT issues and coordinating with IT support for more complex problems.
• Ensuring the organization complies with relevant laws and regulations, such as data protection laws or health and safety regulations.
• Handling any other general administrative tasks as needed to support the organization.

 Qualifications:

• High school education or equivalent
• Minimum of 5 years of experience in contract administration, or a related field.
• Excellent communication skills.
• Must be able to read, write, and speak in English.
• High attention to detail and strong organizational skills.
• Proficiency in Microsoft Office Suite and know how to use MS Excel.
• Ability to manage multiple tasks and projects simultaneously.

Preferred Qualifications:

• Experience in the construction industry.