General Affairs & Operations Specialist - Manager - Cosmetics & Skincare

Salary :

$65,000 - 105,000 yearly

Company : Englewood Lab

Job Type : Full Time

Totowa, Nj

Number of Applicants

000+

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Job Description - General Affairs & Operations Specialist - Manager - Cosmetics & Skincare

Title: General Affairs & Operations Specialist - Manager
Reports to: HR & GA Head
Department: Shared Services – General Affairs

Responsibility Summary:
The General Affairs & Operations Specialist - Manager provides strategic operational oversight by managing the company’s non-payroll expenditure, physical infrastructure, and contractual ecosystem. Unlike traditional administrative roles, this position functions as an Operations Control Leader, ensuring end-to-end visibility over operating expenses ($OPEX$) and facility environments through systemic audit discipline. This role is responsible for mitigating physical risk exposure, optimizing contract structures, and driving data-driven decisions to enhance organizational efficiency. By implementing rigorous cost-control measures and maintaining high standards for facility safety and vendor management, the GA Leader ensures a robust and scalable operational foundation that directly supports the company’s bottom line and long-term business resilience.

Responsibilities:
The General Affairs & Operations Specialist - Manager is responsible for providing strategic oversight of the company's operational infrastructure and non-payroll expenditures through a variety of tasks, including:

Operational Support & Office Management
- Oversee day-to-day office operations, including space planning, office supplies procurement, and mail/logistics management to ensure a seamless work environment.
- Manage corporate housing, fleet vehicles, and travel management systems, optimizing service quality while controlling costs.
- Coordinate company-wide events, town halls, and business guest protocols to enhance employee experience and corporate hospitality.
- Act as the primary point of contact for landlord relations and building management to resolve any facility-related issues promptly.
Strategic Insurance & Vendor Governance
- Manage the comprehensive commercial insurance portfolio (Property, Liability, etc.), ensuring optimal protection for company assets.
- Lead the end-to-end Strategic Sourcing process, including RFPs, vendor evaluation, and contract negotiations.
- Redesign legacy service contracts to align with current business scales and operational needs.
Operational Audit & Cost Monitoring
- Oversee PO-to-payment workflows to ensure transparency and accountability over all operating expenses.
- Conduct regular internal operational audits to identify inefficiencies and prevent waste.
- Perform monthly budget vs. actual variance analysis for non-payroll expenditures.
System-Based GA Operations Transformation
- Manage the entire asset lifecycle through system-based controls to maintain inventory accuracy.
- Oversee facilities management with a strong focus on preventive maintenance and physical risk mitigation.
- Direct the digital transformation of GA tasks into automated, data-centric workflows.
EHS & Risk Management (OSHA)
- Conduct comprehensive risk assessments across all facility environments to minimize physical risk exposure.
- Manage safety training programs and maintain compliance records in accordance with regulatory standards.
Executive-Level Reporting & Team Leadership
- Manage and mentor GA staff and outsourced vendors to deliver operational excellence.
- Deliver regular executive-level reports on cost structures, risk exposure, and operational efficiency.

Qualifications:

Minimum of 5+ years of progressive experience in General Affairs, Operations, Procurement, or Internal Audit.
Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field required.
Bilingual proficiency in Korean and English is required. (Must be able to conduct business meetings, draft professional reports, and coordinate between global stakeholders in both languages.)
Advanced proficiency in MS Office Suite, especially Excel for data-driven decision-making and budget tracking.
Strong organizational skills with the ability to manage multiple priorities and complex operational deadlines.
High degree of professionalism and discretion when handling sensitive financial data and audit results.

Preferred Qualifications:

Language Skills: Proficiency in Spanish is highly preferred to facilitate effective communication with warehouse and facility personnel.
- Ideal Candidate Profile:
  - Operational Optimizer: Ability to transform manual GA tasks into systemic, automated workflows.
  - Data-Driven Decision Maker: Skilled at using metrics to drive cost-saving and efficiency.
  - Risk & Cost Gatekeeper: Experience in internal spending audits and physical risk mitigation.
  - Field-Oriented Leader: Comfortable managing on-site facility issues and leading staff in high-pressure environments.
  - Experience in warehouse-intensive environments, manufacturing, or high-growth startups.
  - Knowledge of OSHA/EHS standards and experience managing workplace safety compliance.
  - Professional certifications such as OSHA 10/30, CPSM, or CIA.

Physical & Other Requirements:

On-site Presence: Must be able to work on-site from Monday through Friday to ensure consistent operational oversight and leadership.
Work Environment: Ability to work in a fast-paced environment, including regular site visits to production floors and warehouses (Totowa office and Wayne warehouse).
Field Audits: Must be able to conduct physical audits, site inspections, and oversee facility maintenance activities across multiple locations.

Compensation & Benefits:

The approximate pay range for this position is $65,000 to $105,000 per year. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities.
Benefits:
- Medical, Dental, Vision, Life/AD&D Insurance
- Supplemental Life/AD&D Insurance
- PTO
- Special Paid Leave for employees’ personal events
- Company Paid Holidays
- 401(k) employer match
- Year-End Gift

Additional Information:

This position may be designated as either a Specialist or Manager, depending on the candidate's qualifications and experience.

Original job General Affairs & Operations Specialist - Manager - Cosmetics & Skincare posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

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General Affairs & Operations Specialist - Manager - Cosmetics & Skincare

Job Description - General Affairs & Operations Specialist - Manager - Cosmetics & Skincare

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