General Services Supervisor

40% - Supervises Storeroom Operations 

• Supervises daily operation of the Facility Operations Storeroom. 

• Plans, assigns, schedules, and reviews work performed by General Services employees. 

• Maintains perpetual inventory of maintenance materials, repair parts, equipment, custodial supplies, tools, and consumable products. 
• Ensures proper storage, organization, labeling, and security of inventory. 
• Conducts routine inventory cycle counts and annual physical inventories. 
• Establishes minimum and maximum inventory levels. 
• Maintains warehouse cleanliness and safe operating conditions. 
• Develops procedures to improve warehouse efficiency and customer service. 

20% - Purchasing, Inventory Control, and Procurement 

• Coordinates purchasing of inventory stock and special-order materials. 

• Obtains vendor quotations and evaluates pricing, availability, and delivery schedules. 

• Works closely with Purchasing to ensure compliance with university purchasing requirements. 

• Reviews inventory usage trends and adjusts stock levels accordingly. 

• Maintains accurate inventory records using computerized inventory management systems. 

• Processes purchase requisitions, receiving documents, and inventory transactions. 

• Assists campus departments with ordering maintenance-related materials and supplies. 

10% - Receiving and Distribution 

• Supervises receipt of all freight, UPS, FedEx, and express deliveries arriving at Facility Operations. 

• When necessary, inspects incoming shipments for damage, shortages, and order accuracy. 

• Coordinates resolution of shipping discrepancies with vendors. 

• Maintains receiving documentation and delivery records. 

• Coordinates timely campus distribution of freight and packages. 

• Assists with staging and scheduling delivery of large freight items. 

• Ensures proper handling and storage of hazardous materials in accordance with applicable regulations. 

15% - Administrative Responsibilities 

• Maintains inventory reports, purchasing records, receiving logs, and warehouse documentation. 

• Prepares inventory usage reports and budget information. 

• Monitors warehouse expenditures and recommends budget adjustments. 

• Maintains vendor catalogs, pricing agreements, and procurement records. 

• Develops operating procedures and safety practices. 

• Provides training for Storeroom employees on inventory systems, purchasing procedures, warehouse safety, and customer service. 

• Participates in departmental planning and continuous improvement initiatives. 

15% - Other Duties 

• Assists General Services during major campus events and special projects. 

• Coordinates emergency material purchases during weather events or facility emergencies. 

• Supports after-hours and emergency response operations as needed. 

• Performs other duties as assigned in support of Facility Operations and University operations.

Education and Experience

Required Education and Experience - Time of Hire