Government Project Analyst

Phlow Corp is seeking a detail-oriented and highly organized Government Project Analyst to support the execution and governance of the company's government contracts. Reporting to the VP of Strategy and Enterprise Initiatives, this role serves as the operational backbone for cross-functional project coordination, meeting management, and contract governance activities. The ideal candidate thrives in a fast-paced environment, communicates clearly with stakeholders at all levels, and brings rigor and structure to complex, multi-workstream government programs. 

Key Responsibilities 

Project Governance & Contract Oversight 

• Support the administration and governance of government contracts, ensuring alignment with deliverables, milestones, and compliance requirements 
• Track contract obligations, deadlines, and reporting requirements across multiple government programs 
• Maintain governance documentation, including charters, RACI matrices, risk logs, and decision registers 
• Monitor project health and flag risks, issues, or delays to leadership in a timely manner 

Meeting Management & Stakeholder Coordination 

• Plan, schedule, and facilitate recurring governance meetings, steering committees, and working sessions with internal teams and government stakeholders 
• Prepare agendas, briefing materials, and pre-read documents in advance of key meetings 
• Capture meeting minutes, action items, and decisions; drive follow-up and accountability on open items 
• Serve as a primary point of coordination between Phlow teams and government program stakeholders 

Reporting & Documentation 

• Develop and maintain status reports, dashboards, and executive summaries for leadership and government partners 
• Support preparation of materials for contract reviews, audits, and compliance checkpoints 
• Maintain organized, audit-ready documentation in accordance with government contracting standards 

Cross-Functional Support 

• Partner with Strategy, Operations, Legal, Finance, and Program teams to ensure coordinated execution against contract requirements 
• Support the VP of Strategy and Enterprise Initiatives on special projects, strategic analyses, and enterprise initiatives as needed 
• Identify opportunities to improve project governance processes, tools, and templates 

 Required 

• Bachelor's degree in Business, Public Administration, Pharmacy or a related field 
• 1-2 years of experience in project coordination, program management, or government contract support 
• Strong understanding of project governance practices (status reporting, risk management, meeting cadences) 
• Excellent written and verbal communication skills, with experience preparing executive-level materials 
• Highly organized, with strong attention to detail and the ability to manage multiple workstreams simultaneously 
• Proficiency in Microsoft Office (particularly PowerPoint/Slides, Excel/Sheets) 

Preferred 

• Experience working with U.S. federal government contracts (e.g., BARDA, HHS, DoD, or similar agencies) 
• Familiarity with government contracting terminology, compliance requirements, and reporting frameworks 
• Experience with project management tools (e.g., Smartsheet, MS Project, Asana, or similar) 
• Prior experience in pharmaceutical, life sciences, manufacturing, or public health sectors 
• PMP or similar project management certification