Grace Students Administrative Coordinator

OVERVIEW

The Full-Time Grace Students Administrative Coordinator is responsible for the administrative support, event planning, project management and communication efforts to support Grace Students. S/he will connect prospective team members into serving roles within the Grace Students ministry. 
CHARACTER

S/he is a self-aware, spiritually mature disciple as embodied by our five marks: spiritually deep, gospel fluent, emotionally mature, culturally intelligent, and missionally engaged. S/he is a humble servant whose gentleness, compassion, and courage remind others of Jesus. S/he lives a multi-ethnic life, demonstrated through friendships and a willingness to welcome cross-cultural experiences and learning as a way to know and love God deeper.

ABOUT YOU

You are able to connect with and develop relationships with students and parents. You are highly organized and detail-oriented, with the ability to manage multiple projects and deadlines. Additionally, you enjoy events - everything from planning, overseeing and executing student events.  Finding new ways to get better is part of how you contribute to an organization, and you show a willingness to collaborate and develop partnerships with other ministries at Grace. While you could work anywhere, using your gifts for God’s Kingdom gives you the most joy and fulfillment.  Most importantly, you believe the gospel is the most important message ever, so seeing it advanced and lived out in people’s lives is of utmost importance to you. 

ESSENTIAL FUNCTIONS

• Plan, promote, and execute the details (creatives, registration, communication, materials, reservations, scheduling, timelines, logistics, etc.) of all Grace Student’s events. 

• Responsible for organization of and event planning in the Warehouse. 

• Maintain organization, décor and signage; oversee event setup and cleanup; order and manage supplies, food, and hospitality needs (including Sunday donuts) for events and programs. 

• Coordinate volunteer efforts. Create and maintain schedules. Assign event tasks 

• Oversee background checks and CST compliance. 

• Develop onboarding pathways and volunteer appreciation initiatives. 

• Manage all communication and marketing efforts through multiple channels (email, Realm, social media, etc.) Create and distribute flyers, slides, and announcements. Plan and execute social media campaign. 

• Send regular updates to parents, leaders, students and other staff via text, email, and newsletters.  

• Maintain the Grace Students website content. Maintain accurate student records in Realm and track student attendance.Maintain Grace Students’ calendar  

• Coordinate baptisms and follow-up for students by working with the GCC Baptism team.   

• Pursue ongoing parental input and involvement to strengthen student care and ministry focus and participate in staff life, family ministry and youth ministry activities. 

COMPETENCIES

• Excellent ability to manage and pay attention to details.


• Excellent written and oral communication skills.  

• Strong organizational and time management skills, prioritizing to-do items for maximum effectiveness.  

• Action-oriented, displaying focus, passion and initiative.  Able to anticipate needs and create systems to meet them.  

• Interpersonal skills: Relates well to all kinds of people by listening and negotiating, builds effective relationships and teams, collaborative  

• Highly proficient with technology, including Microsoft Office applications (Excel, Word, etc.
  


• Alignment with Grace Community Church’s theological convictions and philosophy of ministry, including, but not limited to Gospel-centered and Emotionally Healthy Discipleship; convictions around God’s vision for ethnic unity.
  

SCHEDULE

• 40 Hours/Week 


• 1x Per Week Each – Meet with Grace Students Director for One-on-One/Attend the Grace Students Meetings on Monday mornings/Attend the Grace Students (High School) Meetings on Monday mornings/Attend the weekly All Staff Meetings on Tuesday mornings/Attend the weekly All Staff Prayer Pause on Thursdays
  


• 1x Per Month Each - Attend the Grace Families Staff meeting (1.5 hours on Tuesday afternoons)/Admin Meeting on Wednesdays 


• 1x Per Year Each – Participate in the All-Staff Retreat/ Participate in the Grace Students Planning Retreat, typically in February 


• Saturday nights and Sundays mornings  


• Christmas Eve + Easter Sunday Gatherings  

RELATIONSHIPS 

• Reports to Grace Students Director   

• Works Closely with Grace Students staff, Family Pastor, Ministry leaders 

BENEFITS 

2 Weeks Annual Leave /2 Weeks Sick/Safe Leave /4 Weeks Paid Maternity/Paternity Leave /10 Holidays if they fall on regularly scheduled workday /403(b) Plan