Graduate Medical Education & Hospital Administrative Coordinator

OVERVIEW

The primary purpose of the Graduate Medical Education (GME) & Hospital Administrative Coordinator position for the day-to-day administrative responsibilities of the Residency Program and/or Hospital Administration Department.  This position assists the Program Director (PD), Graduate Medical Education (GME) Leadership, and Hospital Administrative Leadership Teams.  This position assists in developing and maintaining the educational quality of the training program along with ensuring compliance with all accreditation standards and other regulatory requirements.  This position functions as a liaison between the PD, physicians, residents, GME Offices, participating sites, and all other departments.  This position should be knowledgeable about compliance and regulatory requirements at the various sites.  This position reports to multiple directors.

This position provides administrative assistant duties daily to the CNO and hospital nursing units. This position will coordinate meetings, calendars and take minutes on a regular basis. Also supports the administrative offices for incoming partner requests, appointment requests, correspondence, mail, etc.

Schedule: 40-hours per week

Shift: M-F; 8a-5p; may vary based on events/meetings

Location: Mercyhealth Hospital and Medical Center—Walworth, Lake Geneva, WI. This position works between the hospital and clinic daily, typically sitting half the shift at each location whenever possible.

Pay Range: $43,687.53-65,531.29

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty competently and consistently. The responsibilities listed below are representative of the knowledge, skills, education, training, licensure, certification, experience, and/or abilities required for the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

GME Administrative Duties and Responsibilities

• Coordinates educational activities that support the GME program’s curriculum and adhere to ACGME Requirements.

• Coordinates non-clinical aspects of the program while providing guidance on GME Policies/Procedures.

• Assists in supporting compliance to GME policies/procedures and accreditation requirements.

• Coordinates creation, dissemination, and monitoring of all annual schedules and maintains accuracy.

• Coordinates creation, dissemination, and monitoring of all program evaluation processes.

• Manages Residency Duty Hours Reports and Compliance and indirectly supervises the timeliness of academic performance evaluations and timekeeping.

• Assists in planning, developing, and implementing quality improvement activities.

Other General Duties and Responsibilities

• Processes Physician payroll, reimbursements, and timekeeping.

• Coordinates Physician scheduling; manages AMION.

• Participates in the onboarding and orientation of new physicians and locums.

• Prepares correspondence, reports, spreadsheets, meetings, quarterly production reports, etc. in coordination with leadership.

• Pulls data for the completion and analysis of clinic data and reports.

• Maintains Administrative Leadership calendars; assist in scheduling meetings, conference, etc.

• Assists with preparation of special events and forums.

• Take the necessary actions in the absence of the manager or director, as necessary.

• Other duties as assigned based on department need

EDUCATION AND/OR EXPERIENCE  

• Bachelor’s Degree, preferred.

• Three years related experience and/or training

OTHER SKILLS AND ABILITIES

Ability to follow both written and oral instructions accurately and consistently. Works within established deadlines and timeframes for projects. Experience coordinating personnel and other files.

Technical Skills

• Proficiency with software applications such Microsoft Office along with database software preferred. Experience in Workday and Teams is a plus. Coordination of calendars via Outlook.

Core Competencies

• Strong communication skills, both written and verbal.

• Ability to follow instructions and procedures accurately.

• Demonstrated problem-solving and critical-thinking abilities.

• Ability to work independently and as part of a team.

• Commits to maintaining confidentiality and ethical standards.

• Adapts to changing priorities and environments.

• Displays a high level of confidentiality.

• Demonstrates customer service orientation and cultural sensitivity.

LEVEL OF SUPERVISION

General Supervision

​The supervisor provides general guidelines, priorities, and deadlines, but the employee is expected to use initiative to complete recurring tasks independently. Specific instructions are given only for new or unusual situations.

PAY RANGE:

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision

• Life & Disability Insurance

• FSA/HSA Options

• Generous, accruing paid time off

• Paid Parental and caregiver leave

• Career advancement and educational opportunities

• Tuition and certification reimbursement

• Certification Reimbursement

• Well-being Programs

• Employee Discounts

• On-Demand Pay

• Financial Education

• Annual recognition/awards events

• Partner appreciation days

• Family entertainment/attractions discount

• Community service/improvement opportunities

Click here for more details regarding Mercyhealth Careers Benefit Information.

At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including:

• #1 in the nation on AARP's Best Employers for Workers Over 50

• One of Working Mother magazine's 100 Best Companies for Working Mothers

• A Top 50 Company and Top 10 Nonprofit for Executive Women