Graduate Programs and Office Coordinator

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [email protected]. If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University's career site.  We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. 

Job Title:

Department:

The VBS Resident/Graduate Programs Coordinator supports the combined Pathology Residency/PhD training program containing upwards of 20 trainees, as well as graduate students of VBS advisors and the VBS Visitor/Volunteer Program. The Coordinator manages submitted externship and combined program application materials; coordinates extern/candidate visits/interviews including travel, lodging, meals and visits with faculty and graduate students, and collates evaluations; organizes onboarding and orientation week, including information booklet and meetings. The Coordinator assists with administrative maintenance of electronic One45/Qualtrics evaluation system, including deploying annual to biannual evaluations of faculty/residents/program and preparation of veterinary student/resident/faculty/program evaluation summary reports. The Coordinator also supports VBS graduate education including utilization of SIS and Carmen/Canvas; requesting course numbers; posting grades; preparation of syllabi, notes and exams; room scheduling; and ensuring registration of appropriate courses by deadlines. The Coordinator will attend VBS Combined Program Committee and CVM Council for Graduate Studies meetings and provide administrative support to the Committee Co-Chairs. The Coordinator will create positions, initiate entry of new hires including JED and graduate fee authorizations; assist and advise regarding visa issues; serve as primary contact for payroll/benefits questions. The Coordinator will also cover telephone inquiries, create shipping labels for the department, assist in departmental monthly and annual events, as well as other departmental administrative duties as assigned. The Coordinator will also be responsible for administrative support on activities related to the office of the Chair.

Physical Qualifications:

Sitting; lifting packages (max. 15 pounds) 

Additional Information:

Minimum Qualifications:

Bachelor’s level degree or equivalent combination of education and experience. 

Desired Qualifications:

Experience supporting educational programs in a higher education environment; knowledge of and experience utilizing SIS; experience working with graduate and/or resident programs; experience in Workday and proficient in Microsoft Office. 

Target Salary Range: $18.37 - $23.99 per hour; commensurate with experience, internal equity, the unit’s available budget, and the candidate’s qualifications.

Location:

Position Type:

Scheduled Hours:

Shift:

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.