Graduation and Commencement Specialist

Division/College

Vice Provost for Strategic Enrollment Management
Department
Department

Registrar's Office
Location
Location

Moscow
Posting Context Statement
Position Overview
This position is responsible for providing efficient and effective services and information to students, staff, and faculty. Extensive knowledge of University of Idaho academic rules, regulations and policy is required. This position is the main resource to faculty, staff and students regarding interpretation and application of University policies and procedures as they relate to graduation, transfer evaluation, the overall academic record, degree audit, maintaining accurate student record information and awarding degrees. Additionally, this position will assist the Transfer & Commencement Coordinator in partnering with the President’s Office and University Support Services in the planning and coordination of the commencement ceremonies, may represent the Office of the Registrar on committees regarding commencement ceremonies, and assist with budget decisions to provide suitable signature events within the financial means of the University. This position will assist and review graduation and transfer evaluation business processes and provide input regarding technology improvements.
Experience coordinating activities requiring complex arrangements
Experience handling a variety of projects simultaneously that require a high degree of attention to administrative details
Experience researching, interpreting, and applying policies and procedures
Experience reviewing materials to ensure accuracy
Required Education

High school diploma or equivalent
Required Other

Additional Preferred
Education

Experience
Experience working in higher education
Experience working with automated student systems
Experience working in a post-secondary environment

Skills/Ability to:

Ability to coordinate complex events
Familiarity with

FERPA

and University of Idaho academic policies and procedures
Ability to understand and explain complex concepts to others in a clear manner
Ability to adapt quickly to changing policies and procedures
Ability to handle sensitive information in discreet and professional manner
Knowledge of UI academic rules and regulations for undergraduate level advising and curriculum
Ability to work in a repetitive, detail-oriented environment
Demonstrated interpersonal skills while working under pressure
Excellent written and communication skills
Physical Requirements & Working Conditions

Degree Requirement
Degree Requirement

Listed degree qualification is required at time of hire
Posting Information
FLSA Status
Employee Category
Employee Category

Classified
Pay Range
Pay Range

$19.50 per hour or higher depending on education and experience
Type of Appointment
Type of Appointment

Fiscal Year
FTE
1
Full Time/Part Time
Full Time/Part Time

Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy.
A visa sponsorship is available for the position listed in this vacancy.

No
Posting Date
Posting Date

03/07/2024
Closing Date
Open Until Filled

Yes
Special Instructions to Applicants
This position is posted as open until filled, however, applications submitted on or before March 21, 2024 will receive first consideration.

Position will remain open until a suitable pool of candidates is identified.

Applicants:
Please use your

letter of qualification

to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.

For resources about how to write a

letter of qualification , please visit the HR website here:

Applicant Resources – Careers | University of Idaho (uidaho.edu)

If you would like to view a full copy of the job description, please reach out to the search coordinator at: [email protected]
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.
Required Documents

Resume/CV
List of References
Letter of Qualification
Optional Documents
Supplemental Questions

Required fields are indicated with an asterisk (*).
* How did you hear about this employment opportunity?

Academic Careers
Asians in Higher Ed
Association of Public and Land Grant Universities (APLU)
Blacks in Higher Ed
Chronicle
Disabled in Higher Ed
Facebook
HigherEd/Academic Impressions
Higher Ed Jobs
Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
Indeed.com
Inside Higher Ed
LinkedIn
Native Americans in Higher Ed
Newspaper
Other Venue
Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
University of Idaho Website
University of Idaho Daily Register
University of Idaho Employee
Veterans in Higher Ed
Women and Higher Ed
Word of Mouth

* Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)

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