Grant Specialist

POSITION TITLE: Criminal Justice Specialist I - Grant Specialist

Agency: Criminal Justice Information Authority

Posting Date: 06/24/24
Closing Date/Time: 07/09/2024
Salary: $5,179 - $7,341.00/monthly CBA language applies
Job Type: Salaried
County: Sangamon
Number of Vacancies: 7
Plan/BU: RC062

Job Req: 36299

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 36299

Resumes & are recommended to be uploaded to profile/attached to application

Please upload your transcripts to your application

Target title for CJS Trainee Job Req 39242

THIS POSITION IS REVOLVING DOOR

Position Overview

We are looking for a Grant Specialist I to work at the Illinois Criminal Justice Information Authority in the Federal and State Grants Unit (FSGU). FSGU offers a rich environment for a self-driven person desiring to enhance community-based programming and strengthen relationships with partner agencies. Grant Specialist I responsibilities include monitoring grantee performance, budgets, ensuring compliance with grant regulations, and site visits. The ideal candidate for this role should have superior organizational skills, exceptional time management skills, and experience working in grant programs and/or with public funds. The Grant Specialist I will maintain relationships with grantees, and will aid in serving the public by ensuring grantee success in effective and growing programs.

Essential Functions

1. Provides technical assistance in the review, examination, approval, implementation and monitoring of interagency agreements and contracts relating to grant programs;

2. Travels to conduct on-site review of grantee fiscal records;

3. Reviews and analyzes quarterly and close-out program and fiscal reports;

4. Reviews allocations requests and works with Grants Team members to determine approvability of requests

5. Conducts random reviews of quarterly subcontract/subrecipient program and fiscal reports submitted by grantees

6. Conducts research and recommends development or revisions to budget or fiscal report format

7. Prepares and distributes written drafts and final reports of site and enhanced desk review findings relative to the progress of agreements

8. Establishes and maintains a system/method to track grantee program performance, expenditures, objectives, and outcomes

9. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college with coursework in law, criminal justice, violence prevention, government, public administration, sociology, accounting or political science or related field.

2. Requires completion of an agency approved training program or one year of professional experience in planning, development, implementation, or assessment of programs in criminal justice, violence prevention, government, public administration, sociology, accounting, political science, or equivalent advanced academic work.

Preferred Qualifications

1. Prefers two years of experience working with grant programs that deliver social service programming;

2. Prefers three years of experience demonstrating the ability to communicate effectively both orally and in writing;

3. Prefers three years of experience demonstrating the ability to analyze complex information, identify problems, and propose creative and effective solutions;

4. Prefers two years of experience with program performance tracking and reporting;

5. Prefers two years of experience with budget preparation and analysis;

6. Prefers two years of experience with expenditure tracking and reporting;

7. Prefers three years of experience demonstrating the ability to utilize computer software including Microsoft Word, Excel, Access, Outlook, PowerPoint as well as Adobe PDF software

Conditions of Employment

1. Requires valid driver’s license.

2. Requires occasional overnight travel

3. Ability to pass a background check

Work Hours: Mon-Fri 8:30-5:00
Work Location: 524 South 2nd Street, Springfield, Illinois, 62701
Agency Contact: [email protected]

Posting Group: Public Safety; Employee Services; Social Services

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Agency statement: ICJIA responds to community needs with research and federal and state grants administration. ICJIA administers over 100 million dollars in grants, including the R3 (restore, reinvest, renew) grants (funded through the tax on legalized cannabis), state violence prevention grants, and federal grants including under the Violence Against Women Act and the Victims of Crime Act. ICJIA convenes groups and collaborates on efforts to reform the criminal justice system. ICJIA leads criminal justice reform efforts by supporting policy makers through research.

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

[email protected]
[email protected]