Grants and Contracts Specialist II - Windreich Department of AI & Human Health

This individual is responsible for providing technical assistance and guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements for researchers within the institution/ department. Also, assures that the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations.

• Reviews grant and/or contract proposals and expenditures prior to submission for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations. May review up to one thousand grant applications per year for pre-award financial and administrative policies on behalf of the Institution/Department. May assist in submission of high priority proposals and grants.
• Acts as a liaison with departmental administrators, faculty and extramural funding agencies (federal, state, local and non-profit organizations) to endorse any edits to the proposals prior to institutional endorsement. The need for significant oversight and training in this area is expected.
• Ensures that grants and contracts applications are submitted, in correct compliance characterization, and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee).
• Analyzes monthly grant activity and monitors expenditures posted to assigned grant projects and prepares customized fiscal reports for academic and service departments within the institution/organization. Provides cost benefit analysis and other reports as required.
• Assists with pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures. May create standard operating procedures for reviewing and filing IRB submissions and other funded proposals.
• Oversees expenditures, reviews ledgers, tracks payments from Sponsors and meets regularly with Fund accounting. May develop financial management review system for funded projects.
• Interacts with faculty, departmental administrators, finance and institutional compliance committees on all Sponsored Programs and research programs. Provides information to Sponsored Programs Accounting for fund activation.
• Reviews and provides Just-In-Time, supplemental and amended information to extramural sponsors on applications.
• May develop and maintains research activity database and web-site. Create and maintains computer documentation and appropriate files for proposal submissions, awards, and research expenditures, and may also create and develop departmental newsletter if applicable
• Acts as a liaison with the Institutional Bio-Safety Officer, Biomedical Research Alliance of New York and Committee on Special Awards and Fellowships. May represent the Institution to non-profit funding agencies, federal government officials and drug and device manufacturers.
• For Contracts Negotiates clinical trial agreements and amendments on behalf of Mount Sinai School of Medicine. Generally negotiations occur with Pharmaceutical or device company attorneys and have broad legal repercussions to the Institution. The need for significant oversight and training in this area is expected.
• May review, mail and negotiate (if applicable) funding agreements from other Educational Institutions and Non-profit sponsors. (AHA etc.)
• May negotiate site agreements for large scale, NIH funded clinical trials with coordinating centers at MSSM.
• May act as liaison to the Office of Industrial Liaison for Sponsored Research Agreements and IP issues pertaining to non-profit agreements. May also act as liaison to Risk Management for Certificate of Insurance Requests. May also act as liaison to Sponsored Projects Accounting (SPA) for subcontracts written by SPA, but signed by GCO.
• Must have a strong working knowledge of information systems including the Grants Tracking System and Microsoft Office Suite. Performs routine data entry and maintenance of data for all non-federal sponsorship in the Grants Tracking System.
• May assist in recruitment and retention in clinical trials.
• May train new faculty and staff in research/grants management. May maintain system to track faculty certifications (i.e. human subject researchers), and information regarding department research performance.
• May maintain departmentally specific documentation in support of grant submissions.
• May oversee fund-raising campaigns, and expenditures.
• May provide faculty assistance to high priority projects that require project planning.
• May create and distribute funding opportunities packets, calendars and special alerts.
• Performs other related duties.

• Bachelors degree in business administration or related field or equivalent combination of education and relevant experience.
• Clinical trials negotiation training (MAGI, etc.) desirable.
• Certified IRB Professional (CIP): Active Certification -- or Eligibility to take the exam and pass within 6 months of hire date.
   
• 5 years of progressive experience in grants and contracts management.
• NCURA or SRA preferred.