Grants and Prospect Coordinator

Description

The Grants and Prospect Coordinator will support PJ Library’s® robust grant and major giving programs and report to the Director of Grants Management. This hybrid role will support the advancement department through grants coordination, grant and prospect research, portfolio management, moves management, prospect tracking, and general database support, as needed.

Requirements

Grants Research, Administration & Support

• Supports the Director of Grants Management through the      administration of foundation grants and major gift proposals.
• Create and maintain a grants calendar with a 6-month outlook.
• Assists in the preparation, review, and submission of new      applications and renewals.
• Support in both the internal and external grant processes.
• Coordinate internal grant meetings with staff and leadership;      schedule, take notes, create a follow-up plan, in order to successfully      execute the next steps for a grant.
• Through building collaborative relationships, coordinate timelines      and information with various departments and leadership to ensure      deadlines are met.
• Tracks grants in Raiser’s Edge NXT database and ensure all records      and information is correct and up-to-date.
• Update actions, media, contacts, and opportunities throughout the      grant cycle.
• Assist with moving grant contracts through legal review.
• Create metrics to track grants program outputs.

Prospecting and Portfolio Support

• Conduct minor prospect research for grant and major funder      opportunities.
• With the Director of Grants Management, hold quarterly prospect      portfolio reviews with Philanthropy Officers to ensure prospect      documentation is correctly entered into NXT and up to date, and assist      with portfolio changes.
• Working closely with the Database Administrator to ensure accuracy      of data entry related prospect identification and research efforts are completed.
• Complete data entry related prospect management efforts, including      assignments, strategies and moves management notes, ensuring the      information is recorded in a timely fashion and is organized, stored, and      maintained for data retrieval and reporting in Raiser’s Edge NXT.
• Create, manage, and interpret reports in support of prospect      identification, prospect management, and to track major gift fundraising      progress. With the Director of Grants Management, provide regular quality      checks through the development and review of regular audit reports.
• Support the development and maintenance of a comprehensive major      gift pipeline in Raiser’s Edge NXT with the Director of Grants Management      and the Deputy Director of Advancement.

Data Responsibilities

• General data entry, list pulls, and records management.
• Draft pledge and grant payment reminders, working with the      relationship managers to ensure accuracy in documentation and timeliness      of the deliverable.

This position requires effective research as well as organizational and analytical skills. Must exercise a high degree of independent judgment, initiative, confidentiality, organization, communication and problem-solving skills. Must maintain effective communication systems, written and oral, with leadership, the advancement team, other departments, donors, prospects, and program officers.

Qualifications

· Bachelor's degree.

· A minimum of 3 years' experience in fundraising in a nonprofit organization.

· Ability to leverage technology to enhance fundraising efforts.

· Knowledge of the fundraising cycle and the role of foundation grants and prospect development within it.

· Strong research and analytical skills with the ability to investigate issues and recommend solutions.

· Self-disciplined and action-oriented with the ability to complete complex projects independently.

· Strong written skills, including editing and proofreading, to translate data for various stakeholders.

· Ability to develop a thorough understanding of HGF and PJ Library’s mission, vision, and offerings.

· Strong attention to detail, especially with names and financial data.

· Sound judgment and discretion in handling confidential information.

· Strong collaborative skills and ability to communicate effectively with colleagues.

· Creative and resourceful mindset with a proactive approach.

· Knowledge of ethics statements by APRA, Council for Advancement and Support of Education (CASE), and other related associations.

· Familiarity with Microsoft Suite, including superior Excel skills, and online databases.

· Preference for previous experience using Raiser’s Edge NXT, and Salesforce

Location

This is a hybrid role from our home office in Agawam, MA. Hybrid employees are expected onsite 60% of the time. 

Compensation 

A competitive salary ranging from $65,000–$75,000 annually commensurate with experience. 

Benefits 

· Health Insurance 

· Vision & Dental Insurance 

· Flexible Spending Plan 

· Short Disability Insurance 

· Long Term Disability Insurance 

· 401(k) Plan with Employer Match 

· Flexible work schedule policy 

· Paid Sick, Holiday, Vacation, and Personal Time 

To Apply 

Please send resume and cover letter in through the careers page on our website (https://www.hgf.org/about-the-foundation/careers).

The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply. For more information about the foundation and its programs, visit www.hgf.org.