Grants Coordinator

Job Title: Grants Coordinator

Reports to: Grants Manager

Status: Full-time, Non-Exempt

Hours: Monday – Friday (40 hours), occasional weekends/after-hour events

Location: Hybrid, Foodbank Sharehouse (82 Coromar Dr. Goleta, CA 93117)

Salary Range: $25.00 – $29.00 hourly, taxable, commensurate with experience

About the Organization

The Foodbank of Santa Barbara County (FBSBC) is committed to ending hunger and transforming the health of Santa Barbara County through good nutrition. With nutrition education, disaster preparedness, environmental sustainability, and community resilience at the forefront of our mission, we are working to solve the underlying causes of hunger in Santa Barbara County.

About the Position

The Grants Coordinator provides essential administrative and operational support to the Grants Manager and Development team. This role helps ensure that grant systems, timelines, and records are well organized and that funder requirements are met accurately and on time.

The Grants Coordinator supports the full grants lifecycle, including tracking opportunities and deadlines, assisting with grant reports and smaller applications, and maintaining organized grant files and data. This position works closely with colleagues across departments to gather information and support consistent, mission-aligned messaging in grant materials.

This is an excellent opportunity for someone who is highly organized, detail-oriented, and interested in nonprofit development and grants administration.

Duties and Responsibilities

• Maintain organized grant files and track all grant fundraising activities in Salesforce.


• Create and update deadline trackers and task lists for grant activities.


• Draft, prepare, and package small or templated grant applications and funder reports.


• Research additional new grant opportunities that align with organizational strategic priorities.


• Support reporting by compiling data, narratives, and attachments from internal teams.


• Support the Grants Manager with ongoing cultivation and stewardship of 100+ foundations and other funding partners, including personalized acknowledgements and coordination of tours.


• Build and maintain standardized templates to ensure consistent and efficient preparation of grant reports and small grant submissions for review by the Grants Manager.


• Collaborate with colleagues across all departments to gather information, build grant content, and maintain unified messaging.


• Represent the organization professionally at outreach events and meetings, effectively communicating the Foodbank’s mission, vision, and values.


• Maintain confidentiality and accuracy of sensitive donor, grant, and organizational information in accordance with Foodbank policies and data security standards.


• Other duties as assigned or delegated. 

Essential Skills & Experience

• Bachelor’s degree or equivalent professional experience.


• Experience supporting grants administration, nonprofit development operations, or similar work involving multiple deadlines and projects.
  


• Exceptional organizational skills with strong attention to detail, accuracy, and consistency.


• Strong written and verbal communication skills, with the ability to collaborate effectively across departments to gather, interpret, and present data for grant reporting and submissions.


• Ability to work respectfully and professionally with colleagues, donors, and community partners, demonstrating diplomacy and tact with diverse audiences.


• Knowledge of fundraising profession and best practices, with demonstrated track-record of meeting financial goals.
  


• Proficiency in Microsoft Office and comfort learning new systems and tools.
  


• Experience using Salesforce, Asana, or similar project or relationship management platforms.


• Ability to manage time effectively, prioritize tasks, and meet deadlines within established work schedules.

Preferred Qualifications

• Experience working in a nonprofit or fundraising environment.


• Familiarity with grant reporting, metrics, and data analysis.
  


• Experience supporting foundation stewardship or donor communications.

Additional Requirements

• Ability to sit, stand, walk, bend, reach, and use hands for extended periods while performing office-based work.


• Ability to work at a computer for extended periods, sit-stand desk is available.


• Ability to attend in-person meetings, site visits, and occasional evening or weekend events as required.

The Foodbank of Santa Barbara County is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application process or to perform the essential functions of this role, please let us know.

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At the Foodbank of Santa Barbara County, we believe in taking care of our team members. We offer a comprehensive and competitive benefits package designed to support your health, professional growth, and overall well-being:

Generous Paid Time Off: Enjoy 18 days of accrued Paid Time Off for new hires, with additional days awarded as you grow with us.

Paid Holidays: Take advantage of 13 paid holidays throughout the year to relax and recharge.

Health Insurance: Benefit from medical, dental, and vision insurance, with 100% of the employee premium covered by the Foodbank.

Retirement Savings Plan: Plan for your future with an optional retirement savings plan that includes an up to 3% employer match.

Wellness Program: Participate in our Wellness Program, which offers a $500 annual bonus to support your commitment to healthy living and work-life balance.

Professional Development: Access ongoing professional training opportunities to enhance your skills and advance your career.

Employee Assistance Program: Utilize our Employee Assistance Program for personal and work-related counseling and support, ensuring you have the resources you need to thrive