Grants Coordinator

Responsibilities

• Maintain a strong working knowledge of VARC’s mission, programs, service areas, populations served, strategic priorities, and funding needs.


• Research and evaluate government, corporate, foundation, and community funding opportunities that align with organizational and program priorities.


• Review and document eligibility, funding alignment, application requirements, deadlines, restrictions, and reporting expectations, elevating questions, concerns, or significant organizational commitments.


• Coordinate and prepare letters of inquiry, applications, proposals, narratives, supporting documentation, and other required submission materials.


• Maintain templates, organizational information, templates, program descriptions, outcome language, supporting documents, and other resources that improve the consistency and efficiency of grant development.


• Establish grant-development timelines, identify required contributors, gather programmatic and financial information, communicate responsibilities and deadlines, and coordinate complete and timely submissions.


• Maintain the grants calendar and monitor application, award, renewal, reporting, amendment, and closeout deadlines and other grant-related milestones.


• Coordinate award documentation, agreements, amendments, restrictions, deliverables, reporting schedules, and closeout requirements, elevating match requirements, staffing commitments, sustainability concerns, compliance risks, or other significant obligations to the Director.


• Work with program leaders and Finance to monitor grant-supported activities, verified expenditures, outcomes, deliverables, and compliance with approved proposals and award conditions.


• Maintain complete and accurate records of grant applications, awards, correspondence, reports, deadlines, and supporting documentation in Salesforce and approved document repositories to support continuity, accountability, organizational reporting, and audit readiness.


• Prepare and coordinate interim, final, and impact reports using verified programmatic and financial information provided by responsible internal partners.


• Knowledge of budgeting, grant funding, and strategic planning; experience with contracts and databases is preferred.


• Maintain professional and responsive communication with foundations, government agencies, corporate funders, and other funding partners throughout the grant lifecycle.


• Maintain current funder profiles, contact information, funding interests, application history, award information, and communication records.


• Coordinate routine funder correspondence, acknowledgments, requested documentation, application follow-up, and reporting communication.


• Support the cultivation and stewardship of funding relationships in coordination with the Director of Marketing and Development and organizational leadership.


• Provide updates regarding the grant pipeline, applications, awards, deadlines, reporting requirements, and funding trends.


• Assist with identifying funding gaps, emerging opportunities, and grant prospects that support VARC’s programs, services, and strategic growth.


• Represent VARC at grant award ceremonies, check presentations, funder events, community gatherings, and other grant-related engagements.


• Communicate professionally about VARC’s mission, programs, services, and community impact when serving as an organizational representative.


• Accept other duties consistent with the purpose and level of the position.

Experience

• Associate or bachelor’s degree in nonprofit management, business, communications, marketing, public administration, public health, English, or a related field preferred; equivalent relevant education and experience may be considered.


• Two or more years of relevant experience in grant writing, development, nonprofit administration, communications, project coordination, or a related area preferred.


• Strong research, writing, editing, and information-synthesis skills, including the ability to develop clear and persuasive proposals and reports from complex source information.


• Strong organization, project coordination, and follow-through, with the ability to manage multiple applications, reports, contributors, records, and deadlines.


• Ability to interpret grant guidelines, application requirements, budgets, reporting expectations, award conditions, and supporting documentation and to elevate questions, risks, or significant organizational commitments appropriately.


• Strong attention to accuracy, consistency, confidentiality, and complete recordkeeping, with the ability to work independently and collaborate effectively across departments and with funding partners.


• Proficiency with Microsoft 365 and experience with Salesforce, another constituent relationship management system, or a comparable grant or project-tracking system preferred.