Job Description Summary

Job Description

Community & Workforce Development (CWD) is recruiting to fill the position of Grants Coordinator II, which is part of the CWD Fiscal Team. CWD provides services to at least 30,000 individuals a year. It is funded with multiple federal, state and local grants as well as the County General Fund. The position duties include budget creation and monitoring, receiving and reviewing invoices to ensure timely and compliant payment to subrecipient agencies, expenditure tracking and analysis, and other fiscal tasks as needed.

Essential Functions:  

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Leads and strategizes community outreach initiatives, fostering and expanding partnerships with community organizations for broader program impact;

• Delegates roles and responsibilities with a focus on optimizing team performance and achieving strategic objectives;

• Conducts advanced analyses of program needs, oversees personnel assignments, and strategically allocates resources to ensure the successful implementation of complex program strategies and activities;

• Oversees the review and tracking process for the Department's Grants and Contracts, ensuring alignment with strategic goals and compliance prior to submission for the Board of Supervisors Meeting;

• Manages and evaluates the Department's requests for changes to Personnel Services Budget PCN forms, ensuring accuracy, compliance, and alignment with departmental objectives;

• Executes and oversees the Federal Funding Accountability and Transparency Act (FFATA) reporting on the Department's grants, enhancing transparency and accountability measures;

• Develops and delivers comprehensive AMS Grants Lifecycle Management Module Workshop Training, incorporating advanced topics and best practices to enhance departmental grant management capabilities;

• Acts as a senior liaison between the Government and awardee organizations, negotiating, resolving issues, and fostering strategic relationships to support program objectives.

Minimum Qualifications:  

Bachelor's degree from an accredited college or university in accounting, finance, economics, public or business administration, or other closely related field as determined by the Appointing Authority at the time of recruitment AND three (3) years of professional level experience in grants management, financial analysis, budget management, or other closely related fields.

(Additional relevant experience or education from an accredited college or university may be substituted on a year-for-year basis for the required experience.)

OR:

Five (5) years of experience with Pima County in a professional-level position performing duties related to grants administration, financial reconciliation, budget management, or contracts administration.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. 
 
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): 

• Bachelors degree in public administration, nonprofit management, finance, business administration, or a related field.

• Minimum three (3) years of progressively responsible experience in grant administration, including post award management activities.

• Experience managing multiple grants simultaneously, ensuring compliance with federal, state, local and private funding requirements.

• Experience with/knowledge of federal grant regulations, including Uniform Guidance (2 CFR Part 200).

• Experience monitoring grant expenditures, reconciling budgets, and collaborating with finance or accounting teams in a government environment.

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.  

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.