Grants ManagementSpecialist

The purpose of this position assist NIA Grants Management with grants management activities and tasks to ensure NIA's mission is accomplished.

• Provides technical assistance developing and analyzing the organization's grant program.


• Assist staff review annual grant progress reports and new grants for conformity to Institute policy, compliance with Federal regulations, and consistency with Standard Operating Procedures (SOP). - 1


• Assists with reviewing grant applications and preparing responses.


• Assist staff review and evaluate for accuracy and completeness competing and non-competing grant applications. - 2


• Assist staff review grant applications for policy and regulatory compliance and report issues.


• Draft correspondence to address any administrative or management issues related to grant applications.


• Assist staff advise applicants and grantees on financial and management issues relevant to their applications and perform corrections.


• Initiate correspondence to grantee institutions regarding grant-related questions and problems, clarification of policy and procedures, or requests for additional information.


• Assists in analyzing and preparing reports to track status of awards and funding.


• Review, revise and prepare budget spreadsheets in Excel to reflect current funding levels, perform data analysis and prepare reports based on data.


• Conduct administrative and financial review of grant applications.


• Coordinate simple funding actions that begin the grants/agreements awards process. - 3


• Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.


• Creates and maintains a database for grant activities.


• Maintain official grant file(s), prepare electronic documents and upload images directly into the appropriate IMPAC II eGrants file groups. - 4


• Performs queries, conducts analysis and produces reports.


• Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.


• Provides support and routine updates to staff.


• Apprise staff of issues and problems that could cause grant awards to be late or delayed.


• Communicate with appropriate Program Officer and Grantee Sponsored Research Administrator when questions arise. - 5


• Collaborate with staff to use guidelines and policies for specific situations utilizing NIA, NIH and HHS grants administration sources.


• Bring to attention of staff areas needing additional policies or procedures and contribute comments and suggestions on new policies, revisions, justifications for changes, etc.


• Provide advice to program staff, applicants and grantees on administrative and business management issues.


• Identifies grants that are ready for final processing.


• Work with staff on pre- and post-award activities, including the preparation of grant awards.


• Work products and documents related to awarding grant awards; approved pay plans for awarding grants.


• Collect and assemble documentation on grant applications that have been selected for funding for review and approval.


• Reviews and assembles completed documentation and identifies pending issues or changes.


• Resolve grant-related issues, working with scientific and administrative personnel and with similar staff of grantee organizations.


• Develops procedures for the grant review and approval process.


• Revise terms appropriate to reflect budget adjustments and policy concerns.

Certifications & Licenses

• NIH Grants Management Professional Certification

Field of Study

• Business Management and Administration

Software

• Grant systems


• SharePoint


• MS Office


• IMPAC II


• QVR

Skills

• Grant receipt and funding tracking, drafting summary statements, price/ cost analysis


• Cooperative agreement management


• Grants involving human subjects


• Grants policy and regulations


• Grant Administration