Grants Manager

Job Title: Grants Manager

Job Location: Hybrid based in Oakland, California: 2 days in office

Position Start Date: November 2025

Job Classification: Full-Time Employee, Exempt, 37.5 hours per week

Salary Range: USD $90,000-95,000 per year

Reporting To: Sarah Cardona, Deputy Director

About the Opportunity:

Are you a highly organized critical thinker who is enthusiastic about securing new grants while administering existing ones smoothly? Greenbelt Alliance is hiring for a Grants Manager who will be instrumental to ensuring effective management of institutional grants and contracts from our growing body of government grants, philanthropic grants, and fee-for-service contracts. This role will serve as our organizational point person for grants and contract administration, including vetting new grant opportunities and leading proposal development.

We are looking for someone who is great with details and organizing multiple, complex project components and excited to collaborate with colleagues, grant officers, and consultants to ensure Greenbelt Alliance’s grant administration and fundraising operations are accurate and effective. This is a great opportunity for someone who thrives on sometimes fast-paced proposal scoping and grant writing, as well as driving internal meetings and decision-making on grant proposals, budget and compliance tracking, and meeting deadlines with interim and final reports.

You’ll be a great Grants Manager for Greenbelt Alliance if you:

• Are excited to work with multiple institutional funders and portfolios of grants and contracts.
• Enjoy proactively solving problems/addressing operational issues, including grant/contract compliance.
• Have excellent communication and critical thinking skills.
• Enjoy collaborating with a talented, bright, and supportive team. 
• Are interested in advancing your skills and professional development in grantwriting, grant administration, and strategic institutional fundraising.
• Pride yourself on having great attention to detail and ability to juggle many, overlapping deadlines and tasks.
• Bring a passion for supporting organizational excellence in our mission to ensure the Bay Area is resilient to a changing climate.

Key Activities Will Include:

• Develop and lead implementation of strategic fundraising plans for securing financial support from state/federal grants, state/federal contracts, and philanthropic foundations in close collaboration with Executive and Program team members.
• Oversee all awarded grants and contracts administration, including budget modifications, scope realignments, partner/consultant contracting/subagreements and invoicing and financial/progress reporting, working closely with the Finance & Grants Manager and Deputy Director. 
• Oversee all awarded philanthropic grants and cycle of foundation grant renewals, including financial/progress reporting and stewarding relationships with grant officers.
• Identify, assess and lead coordinating potential new funding proposal opportunities, performing due diligence and outreach to verify eligibility and viability; lead on proposal writing, coordinating proposal elements with team members and submitting final proposal packages.
• Research and maintain pipeline of potential new funding opportunities, lead internal pipeline meetings to evaluate strategic alignment with organization’s strategic plan.
• Manage institutional fundraising revenue budget, tracking all grant and contract revenue.

Benefits:

• 100% Employer-Paid Health Insurance, Dental Insurance, and Vision Insurance policies. Life insurance policy also provided.
• 50% Employer-Paid Insurance policies for dependents.
• Generous Paid Time-Off package, including Vacation Days, Sick Days, and Floating Holidays. As many as 14 paid holidays off, including Winter Break.
• Professional development and training opportunities.

Desired Qualifications:

NOTE: We do not expect any single candidate to have extensive expertise/experience in all of these areas, but will prioritize candidates with demonstrated success being a critical-thinker and quick-learner.

• Experience in nonprofit grants management, grantwriting, and/or other fundraising and/or administrative experience. 
• Excellent organizational skills and attention to detail, with a focus on efficiency and effectiveness.
• Ability to strategize creatively, think critically, and proactively address issues.
• Proponent of continuous process improvement. 
• Exceptional communication skills
• Strong interpersonal skills, responsibility, and commitment to maintaining transparency.
• Self starter with a strong work ethic, comfortable with both collaborative and independent work.
• Ability to manage multiple conflicting priorities and deal effectively with ambiguity.
• Familiarity and experience using any of the following software is a plus: Google Suite, Asana, Slack, Salesforce, Zoom, Quickbooks, Classy, TimeCamp.

HOW TO APPLY:

Applications for this position will be considered on a rolling basis, however, priority consideration will be given to applications submitted by 9/19/2025 and completed before 10/3/2025. Please allow several weeks for a response as we are reviewing applications. Be sure to attach both a cover letter and professional resume as PDF documents to your application.

WORK AUTHORIZATION

At this time, Greenbelt Alliance is unable to offer assistance to noncitizens or nonresidents in obtaining employer-sponsored work visas. All employees must have existing authorization from the federal government to work lawfully in the United States of America. Authorization would include US citizenship, US permanent residency (“green card”), or any other type of unexpired work authorization visa issued by the federal government.

EQUAL EMPLOYMENT STATEMENT

Greenbelt Alliance is an equal opportunity employer that does not discriminate on the basis of race, religion, disability, sex, gender expression, nationality, ethnicity, sexual orientation, or any other category. We strongly encourage people of color, LGBTQIA+ persons, people of different levels of physical ability, people with diverse national and class origins, and all qualified persons to apply for this position. Learn more about our nondiscrimination policy here.

Greenbelt Alliance encourages candidates of all abilities to apply to this position! In the case you may require any kind of special accommodation in order to complete the application or hiring process, please contact us at [email protected].

ABOUT GREENBELT ALLIANCE

Greenbelt Alliance’s mission is to educate, collaborate, and advocate to ensure the Bay Area is resilient to a changing climate. We envision a region of healthy, thriving communities made up of lands and people that are safe during climate disasters, and where everyone is living with nature in new and powerful ways for generations to come. Together, we are working toward a future where people and nature don’t merely survive, but thrive. We focus on data-driven and innovative policy solutions fostering much-needed regional collaboration to plan and invest in resilient communities, leveraging our expertise to realize a climate-resilient Bay Area.