Grants Manager

Position Overview:

The Illinois Department of Juvenile Justice (IDJJ) is seeking a motivated candidate to serve as the Grants Manager (Public Service Administrator, Option 2) for the agency. The Grants Manager will be under administrative direction and serve as the manager of the Grants Management Unit. The ideal candidate for this role will possess previous experience with developing and enforcing grant management policies, directing and implementing statewide fiscal control and grant management policies to ensure compliance with state and federal regulations, and creating, revising, and enforcing grant fiscal control procedures. In this position, the incumbent will provide strategic fiscal oversight and budget guidance and serve as a full line supervisor professional fiscal staff engaged in grants and budget management activities for the Grants Management Unit. If this sounds like an opportunity that would fit into your career path, then click the apply button to get started.  We encourage all interested and qualified individuals to apply!

Essential Functions:

• Under Administrative Direction, serves as the Grants Management Unit Manager directing, planning, organizing, and overseeing the Grants Management Program.


• Provides Strategic Fiscal Oversight and Budget Guidance.  


• Serves as full line supervisor over professional fiscal staff engaged in grants and budget management activities for the Grants Management Unit.


• Represents the Department and Serves as Primary Liaison on Grant Compliance.  


• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications:

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in accounting and fiscal management.


• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in an accounting or fiscal management public or business organization, with one year of specific experience in grant management or grant administration.

Preferred Qualifications (In Order of Significance):

• Prefers at least two (2) years of experience conducting grant management including the use of industry standard grant processing software.


• Prefers at least two (2) years of experience developing, maintaining, and reviewing formal program reports in a fiscal setting.


• Prefers at least two (2) years of experience providing technical assistance to program participants and/or professional staff.


• Prefers at least two (2) years of professional experience developing, maintaining, and implementing policies and procedures for a public or private entity.


• Prefers at least two (2) years of experience in Excel, or a related software program, writing formulas, creating charts and graphs, and using macros.


• Prefers at least two (2) years of experience utilizing SAP or similar financial systems.

Conditions of Employment:

• Requires the ability to pass an Illinois Department of Corrections (IDOC)/Illinois Department of Juvenile Justice (IDJJ) background check.


• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.


• Overtime is a condition of employment, and you may be required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime.


• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.


• Requires the ability to travel in the performance of duties, with overnight stays as appropriate.

The conditions of employment listed here are incorporated and related to any of the job duties listed in this job description.

About the Agency:

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.

Benefits:

The Department of Juvenile Justice offers an excellent benefits package including:

• Health, Life, Vision, and Dental Insurance


• Pension Plan


• Paid parental leave 


• Pre-tax benefits programs including but not limited to: Deferred Compensation, Medical, Daycare, etc.


• Employees earn twelve (12) paid Sick Days annually


• New Employees earn ten (10) paid Vacation Days their first year of service and can earn up to twenty-five (25) paid Vacation Days annually (based on years of service)


• Employees earn three (3) paid Personal Days annually (pro-rated based on start date)


• Thirteen-Fourteen (13-14) paid holidays annually (based on start date)


• Flexible work schedules in many program areas (remote work may be an option for certain positions)