Grants Specialist

Are you seeking a career with a growing company, a place where you can make an impact in the community? Then Positive Impact Health Centers is the company for you.

What makes us different? We offer our employees the following:

· 1 Health Wellness day per quarter

· Parental Leave

· Free parking at our locations/bus line accessibility

· Competitive Salary & Benefits

· Automatic 3% Safe Harbor & 2% Profit Sharing (Retirement Program)

· 100% allotted for benefit elections for employees, 50% allotted for benefit elections for employees' spouse/dependents

· Credit Union 

Job Summary: The Grant Specialist supports the financial administration of grant-funded programs by ensuring accurate tracking, reporting, and  compliance with funder requirements. Reporting to the Finance Manager, this role assists with budget monitoring, expense review,  cost allocation, and preparation of financial reports. The Grant Specialist collaborates with program and finance staff to maintain  proper documentation, support audits, and ensure adherence to organizational policies and regulatory guidelines. The ideal candidate  is detail-oriented, analytical, and experienced in grant-funded environments. 

This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this position description.

  Essential Duties, Tasks, and Responsibilities:

• Daily monitoring of PIHCs bank accounts to mitigate fraud

• Daily processing of Positive Pay (confirming the legitimacy of withdrawals) on all UCBI accounts

• Authorized representative to communicate with the bank regarding bank accounts and credit cards

• Manage all aspects of the Ryan White grants

• Review invoice documentation for accuracy

• Post Ryan White Accounts Receivables in Accounting Software

• Reconcile grants General Ledger and enter adjusting journal entries in accounting software as needed

• Meet monthly with Program Directors to discuss spending and staffing patterns on Ryan White grants

• Inventory count for checks related to bank accounts

• Attend required Ryan White Site Visits as PIHC's fiscal representative

• Attend required Ryan White Technical Assistance workshops and Providers Meetings

• Provide accounting schedules and provide departmental support as requested by management.

• Ensures strict confidentiality of all work and information, based on PIHC’s policies and procedures

Summary of General Duties, Tasks, and Responsibilities:

• Maintain grant expenditures with internal and external stakeholders

• Prepare and present financial progress reports with internal and external stakeholders

• Maintain confidentiality and perform other duties to support the Finance Department’s efficiency.

• Various accounting related tasks

MINIMUM QUALIFICATIONS & EXPERIENCE:

• Bachelor’s Degree in accounting and 2+ years of experience in a financial accounting role.

• Knowledge of Generally Accepted Accounting Principles (GAAP).

• Knowledge of Non-Profit Accounting Preferred.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to walk, use hands to finger, handle, or operate computers, objects, tools, or controls, and reach with hands and arms.

• The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this role include close vision and the ability to adjust focus.

NOTES:

1. Positive Impact Health Centers, Inc., is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, or covered veteran status.

2. Recreational drugs, weapons and violence are not permitted on agency property or at any agency events or programs.

3. The above job description represents the general nature, primary duties and responsibilities, and qualifications for the work performed by employees within this job, but is not a comprehensive and exhaustive list. Employees may be required to perform other duties as assigned, and specific duties, responsibilities, and activities within the core nature of the job may change at any time with or without notice. Employees must be able to perform the essential functions of the job, as specified by the employing entity, with or without reasonable accommodation.