Grocery Receiving Manager

“There are no strangers here, only friends we have yet to meet.” — Frank Oakes —

Why Join Us?

• Career Growth: Start as an apprentice and grow into a skilled! Your growth is our mission!
• Employee Discounts: Enjoy discounts on our delicious organic food—both dining and groceries.
• Community & Culture: Be part of a positive and supportive Family that values diversity and growth.
• Work-Life Balance: We offer paid vacation time to help you relax and recharge.
• Referral Rewards: Bring your talented friends along and earn rewards for helping us grow!

Position Summary:

The Receiving Manager oversees all operations within the Receiving Department, serving as the central point of contact for incoming merchandise, shipments, and deliveries. This position is responsible for managing the receiving team, coordinating daily receiving operations, maintaining accurate inventory records, and ensuring all merchandise is properly inspected, documented, organized, and distributed to the appropriate departments.

The Receiving Manager provides leadership and direction to ensure efficient warehouse operations, proper handling and storage of merchandise, and compliance with company procedures and safety standards. This role also oversees vendor relations, purchase order accuracy, receiving documentation, and administrative functions while ensuring the backroom and receiving areas remain clean, organized, and operationally efficient.

Essential Job Functions: 

• Oversee and manage all daily operations of the Receiving Department, ensuring incoming shipments and deliveries are processed accurately and efficiently.
• Lead, supervise, train, and develop receiving team members, delegating responsibilities and ensuring departmental expectations and performance standards are met.
• Coordinate and monitor incoming shipments, track inventory levels, and oversee all aspects of the receiving process.
• Ensure all deliveries are accurately matched against purchase orders, and that received merchandise is properly documented and entered inventory.
• Oversee the unloading, inspection, sorting, storage, and distribution of incoming merchandise to the appropriate departments.
• Ensure all merchandise is inspected for quality, accuracy, and potential damage, addressing discrepancies and reporting issues when necessary.
• Manage warehouse and storage space to ensure merchandise is properly organized, accessible, and stored according to company standards.
• Oversee the preparation, processing, and maintenance of all receiving documentation, invoices, purchase orders, and inventory records.
• Establish and maintain effective relationships with vendors, evaluate vendor performance, and resolve issues related to deliveries, order accuracy, and logistics.
• Review purchase orders and invoices to verify quantities, pricing, and merchandise accuracy, ensuring discrepancies are properly documented and resolved.
• Monitor and evaluate departmental procedures, identifying opportunities to improve workflow, productivity, and overall operational efficiency.
• Maintain accountability for the cleanliness, organization, and maintenance of the receiving area, backroom, and backyard.
• Coordinate and oversee dumpster pickups and ensure proper waste management procedures are followed.
• Manage the ordering, receiving, and distribution of designated store supplies, ensuring adequate stock levels are maintained.
• Oversee administrative and financial responsibilities related to receiving operations, including QuickBooks entries, invoice processing, and check preparation and writing.
• Ensure receiving equipment, including forklifts and electric pallet jacks, is operated safely and maintained according to company standards.
• Maintain compliance with company policies, safety procedures, and applicable operational requirements.
• Communicate effectively with department managers, leadership, vendors, and team members to ensure smooth coordination of store operations.
• Non-slip shoes are mandatory for maintaining a safe working environment. Please note that the company does not provide them.

Minimum Skills and Requirements

• High school diploma or equivalent required.
• Prove experience in receiving, warehouse operations, inventory management, or a related field.
• Previous supervisory or management experience preferred.
• Strong understanding of receiving procedures, purchase orders, inventory control, and warehouse organization.
• Strong mathematical and analytical skills, with the ability to verify quantities, pricing, invoices, and inventory records.
• Strong computer skills, including proficiency in QuickBooks and other inventory or administrative systems.
• Ability to operate a forklift and electric pallet jack safely and efficiently.
• Ability to operate equipment and perform tasks related to making bales.
• Knowledge of basic financial and administrative procedures, including check preparation and writing.
• Strong leadership, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to delegate responsibilities, manage competing priorities, and maintain an efficient workflow.
• Strong attention to detail and ability to maintain accurate records.
• Ability to work independently while collaborating effectively with department managers and store leadership.
• Must be at least 18 years old.
• Reliable transportation.
• Fluent in the English language.

Physical Demands

• Ability to stand and walk for extended periods 
• Must be able to lift and carry up to 50 lbs. regularly
• Frequent bending, reaching, twisting, and kneeling throughout the shift
• Clear vision and hearing to ensure safety, accuracy, and effective communication
• Ability to climb step stools or ladders as needed
• Must be able to work on weekends, holidays, and flexible shifts as scheduled

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Equal Opportunity Statement

• Seed to Table is an equal opportunity employer, welcoming candidates from all backgrounds. Join us and be part of our family!